Executive Assistant - (B-151)

Executive Assistant - (B-151)

08 Dec
|
UBS
|
Mumbai

08 Dec

UBS

Mumbai

Job Description

Are you a detail-oriented multi-tasker? Do you know how to make sure things run smoothly? Are you able to work with multiple senior stakeholders in a global organization?
Were looking for someone like that who can provide administrative support to Global Risk & Control (GRC) team in Mumbai
Youll:
provide organizational support, including organizing and running meetings, conferences, internal/external events, group-wide initiatives etc
provide administrative support, including manage and maintain calendars, conference calls, vacation, travel and client meetings, office supplies, infrastructure setup etc
review and handle all incoming and outgoing communication [for example, email and phone calls]






administer filing systems [both manually and electronically]
coordinate various internal and external communications material, like [for instance, the monthly newsletter, our brochures and letters to clients]
billing and accounting - take care of settlement of accounts, processing invoices and expenses


Your team

Youll be working in the Global Risk & Control (GRC) team in Mumbai. You will be a key person for our CAO (Business Management) office


Your expertise

You have:
- several years of administrative experience in a fast-paced, global environment (preferable in a large international organization within financial services)
- strong and demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and other IT tools and systems
- Ability to network and build strong relations
- Ability to think and act on the feet and find pragmatic solutions quickly
- strong logistic skills

You are:
a strong written and verbal communicator, comfortable interacting with colleagues at all levels. Your job will require you to interact with senior stakeholders in the bank
incredibly organized, with an innate sense of how to prioritize (you make lists and get things checked off)
able to work flexible hours, when/if needed
fluent in English
strong experience in using technology, IT applications and systems

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