Event Operations Executive (Secunderabad)

Event Operations Executive (Secunderabad)

Job Description: Event Operations Executive

Position: Event Operations Executive

Department: Events & Operations

Reports to: Event Operations Manager / Senior Manager – Events

Location: [Bangalore]

Employment Type: Full-time

Role Overview

We are looking for a proactive and detail-oriented Event Operations Executive to support and manage the end-to-end execution of corporate, social, and experiential events. This role requires strong organizational skills, vendor coordination, and on-ground management to ensure events are delivered seamlessly, on time, and within budget.

Key Responsibilities

Event Planning & Coordination

- Assist in creating detailed event plans, timelines, and checklists.
- Coordinate with creative, production,



and client servicing teams for smooth execution.
- Prepare run-down schedules and ensure timely task completion.

Vendor & Logistics Management

- Coordinate with vendors (venue, décor, AV, catering, logistics, etc.) to ensure timely deliverables.
- Negotiate with suppliers for cost-effective solutions while maintaining quality.
- Manage travel, hospitality, guest registrations, and permits/licenses.

On-Ground Event Execution

- Supervise set-up, rehearsals, and event-day operations.
- Act as the single point of contact for vendors and crew during the event.
- Troubleshoot issues quickly to ensure smooth flow.

Financials & Reporting

- Track budgets, expense sheets, and vendor payments.
- Support in creating post-event reports, feedback collection, and learnings.

Client Interaction & Service

- Assist senior managers in client meetings and briefings.
- Ensure client requirements are met with precision and quality.
- Maintain strong relationships with stakeholders for repeat business.

Key Skills & Competencies

- Excellent coordination and multitasking abilities.




- Solid interpersonal and communication skills.
- Hands-on problem solver with attention to detail.
- Knowledge of AV, production, décor, and event logistics.
- MS Office proficiency (Excel, PowerPoint, Word).
- Ability to work under pressure and in fast-paced environments.

Qualifications & Experience

- Graduate in Event Management, Hospitality, Mass Communication, or related field.
- 2–4 years of proven experience in event operations.
- Experience in managing corporate events, conferences, exhibitions, or social events is preferred.
- Willingness to travel and work flexible hours (including weekends & late evenings).

KPIs (Key Performance Indicators)

- Timely execution of events without escalations.
- Vendor coordination efficiency and cost savings.




- Client satisfaction & repeat business feedback.
- Adherence to budgets and timelines.
- On-ground execution quality and innovation.

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📌 Event Operations Executive
🏢 Ecube Corporate Solutions
📍 Secunderabad

The original job offer can be found in Kit Job:
kitjob.in/job/178143238