Secretary To Ceo (Telangana)

Secretary To Ceo (Telangana)

Secretary to CEO Clinical Research Organization 1 Role Overview The Secretary to the CEO in a Clinical Research Organization CRO provides high-level administrative organizational data and communication support to the Chief Executive Officer and also works in close coordination with the Project Manager The role ensures the CEO s and Project Manager s time is effectively utilized through calendar blocking milestone tracking and issue anticipation The position requires strong foresight in managing uncertainties excellent communication with international clients and strict adherence to data integrity and compliance standards 2 Key Responsibilities Administrative Office Management Manage and Organize the CEO s and Project Manager s calendar ensuring proper prioritization of meetings and tasks Organize domestic and international travel arrangements flights accommodation itineraries Prepare meeting agendas presentations and reports relevant to CRO projects Maintain digital and physical filing systems for regulatory operational and strategic documents Handle correspondence emails letters memos on behalf of the CEO B Communication Coordination Act as the primary point of contact between the CEO Project Manager and internal external stakeholders including international sponsors and clients Coordinate with department heads Clinical Operations Regulatory Affairs Quality Assurance Finance HR for project updates Draft professional communications announcements and responses Maintain confidentiality of sensitive research data and strategic plans C Meeting Documentation Arrange board meetings ethics committee interactions sponsor client discussions and project review meetings Take accurate minutes of meetings circulate action points and follow up on pending tasks Prepare CRO-specific documentation such as trial progress reports regulatory submission updates and compliance reports D Research Data Information Support Collect and compile CRO industry updates competitor intelligence and regulatory changes for leadership reference Assist in preparing strategic proposals for new clinical trials collaborations or partnerships Maintain archives of past projects clinical trial protocols and investigator site details Ensure data management and data integrity across documentation and reporting Support in milestone management proactively foreseeing issues and handling uncertainties E Compliance Regulatory Support Ensure compliance with ICH-GCP and Good Clinical Practice GCP documentation requirements Track submission timelines for ethics committees and regulatory authorities Coordinate with QA teams for audit preparations 3 Required Skills Competencies Educational Qualification Graduate Postgraduate preferably from a recognized Business School in Life Sciences Pharma Business Administration or B Tech Technical Skills Proficiency in MS Office Word Excel PowerPoint Outlook Familiarity with clinical trial terminology ICH-GCP guidelines Knowledge of Document Management Systems DMS and eTMF advantage Robust expertise in calendar blocking data management data integrity and milestone tracking Soft Skills Excellent verbal written communication with strong international client-handling skills High level of confidentiality and integrity Multitasking prioritization and uncertainty management abilities Strong interpersonal skills to liaise with global stakeholders regulatory bodies and sponsors 4 Reporting Structure Reports directly to Chief Executive Officer CEO Functionally reports to Project Manager for project-related activities Works closely with Clinical Operations Manager Quality Assurance Lead Regulatory Affairs Manager HR Finance 5 Key Performance Indicators KPIs Timely scheduling and execution of CEO s and Project Manager s commitments Zero missed deadlines for regulatory sponsor communication Accuracy confidentiality and integrity in document data handling Efficient calendar blocking and milestone coordination Positive feedback from CEO Project Manager and international clients 5 Agreement Clause Selected candidates will be required to sign a 2-year employment agreement to ensure continuity and commitment to strategic projects and international client relationships Job Type Full-time Pay 17 000 00 - 22 000 00 per month Benefits Health insurance Provident Fund Work Location In person

The original job offer can be found in Kit Job:
kitjob.in/job/178925382