Cytel provides unrivaled biostatistics and operations research knowledge to our customers in the life sciences industries in the form of both software and services. At Cytel, we work hard to create successful careers with significant professional growth for our employees, as a result of which they work hard to make Cytel successful. Cytel is a place where talent, experience and integrity come together to advance the state of clinical development.
We are experiencing exponential growth on a global scale in our Project-Based Services (PBS) team. You will support Phase I –IV clinical studies across a variety of therapeutic areas. If you thrive working in a challenging, multi-tasking, deadline-driven environment,
you will fit in well with our team of High Achievers!
The Project Assistant will interface with project staff to gather, assimilate and report status for project timelines, scope and budget. This role will also work with internal and external stakeholders to schedule meetings and deliver reports.
Project Assistant is responsible for the following across Project Based Services projects at Cytel:
Manage core project documents for timelines, scope, budget, and team lists
Track timelines and budget performance, and report status to Project Management
Maintain project correspondence file
Provide administrative support for relevant projects
Maintain and track project timelines, budgets, and team lists.
Conduct monthly budget reconciliations against actual work completed.
Assist in the preparation of monthly sponsor reports.
Ensure project plans and budgets are updated regularly.
Regularly review project status with the teams to confirm project delivery within approved budgets and timelines.
Under the direction of the Project Manager, work with project teams to ensure out-of-scope work is identified and agreed with the sponsor ahead of implementation.
Ensure time reporting system is set up to enable project tracking and invoicing.
Assist Project Managers with monthly sponsor invoicing in collaboration with finance.
Assist Project Managers to prepare revenue forecasts.
Word process and/or format technical documents as specified in project budgets/contracts. Assemble or reproduce deliverables as required and scoped
May identify and acquire facilities for meetings, may schedule project meetings and may arrange travel and hospitality for DMC meetings.
Qualifications and Experience:
3-5 years experience with the following:
Working knowledge of Excel/Spreadsheets
Experience in project and financial/budget management is preferred
Good knowledge of project management methodology and tools is preferred
Proficiency in English, orally and written, is essential
Good computer application skills (MS Office and MS Project or similar project management tool)
Cytel Inc. is an Equal Employment / Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by law.
Cytel does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact Cytel’s human resources department to obtain prior written authorization before referring any candidates to Cytel. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and Cytel. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of Cytel. Cytel shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies.
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