(FO610) Administrative Assistant

(FO610) Administrative Assistant

17 Mar

17 Mar



Why You'll Love Quark Software:

At Quark, we are on a mission to transform how our customers create, manage, publish and deliver content. No matter the channel or format web, tablet, mobile, print with 39 years of success and unparalleled technology, our employees are making this vision reality. As a result, leaders in industries such as finance, manufacturing, energy, and government can reduce costs, save time, improve consistency, and make their content brilliant.

Our customers and employees are the heartbeat of everything we do. Employee development and training is part of our DNA so you can look forward to growth and a defined career path.

Were committed to the health and happiness of our employees and offer a comprehensive and generous benefit package that is effective on your first day of employment.

What you’ll do:

The primary responsibility of this role will be to ensure the smooth and efficient administrative support to the leadership teams and site. Responsibilities will be broad and changeable in nature including coordinating or leading special projects, arranging conferences, managing the lobby/visitors, and providing overall site support as needed.

Essential Responsibilities:

- Produce correspondence, meeting agendas, emails and any external mailings.

- Handle highly confidential and sensitive information, while maintaining confidentiality

- Support with general office administration, ordering supplies, sorting mail, answering phone, creating badges.

- Provide calendar, meeting, and conference management.

- Create/Edit and Publish Site Newsletter.

- Coordinate birthday, retirement, and long-term service celebrations.

- Working with Employee Engagement committee and Leaders on coordinating engagement activities.

- Assist through Social channels LinkedIn etc. Skilled in photo shop for social media communications.

- Support People Leaders with time keeping administration.

- Update communication channels site wide. Manage large scale site activities.

- Coordinate with leaders and visitors to site for applicable conference needs.

- Demonstrate ability to multitask and be flexible in high volume task driven situations.

- Demonstrate interpersonal skills reflecting respectfulness and engagement to visitors and employees.

- Good working knowledge of Microsoft Office (Excel, PowerPoint, Teams, Word, Outlook).

- Support Quark Executive Staff Members in all related administrative tasks

Required Qualifications:

- Bachelor's degree and 3 years of administrative experience working in a corporate environment or 5 years or more of administrative experience working in a corporate environment at a senior level.

- Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high-profile clients.

- Extremely well organized, with attention to detail, yet able to multitask in an environment of changing priorities.

- Excellent Office Administration skills.

- Professional approach, good judgment, creative problem solver. Possessing the personal drive and commitment to implement innovative solutions.

- Ability to accepting constructive criticism and deal calmly and effectively with high-stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances.

- Excellent Communication skills. Strong demonstrated writing skills, articulating complex ideas in an easy-to-understand manner.

- Demonstrated project management skills to plan and deliver on established tactical and strategic goals. Experience at an advanced level using Microsoft Word, Excel, Publisher, Outlook, Teams and PowerPoint applications as well as use of the internet and web applications (i.e. ability to draft correspondence and create PowerPoint presentations for leadership team); basic level of Excel application to create charts, diagrams and tables of data.

- Strong working knowledge of English language (written and verbal).

- Strong knowledge of Photoshop.

The original job offer can be found in Kit Job:

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