LIHTC 8609 Conversion Coordinator (Remote – India) (Belagavi)

LIHTC 8609 Conversion Coordinator (Remote – India) (Belagavi)

Job Title - LIHTC 8609 Conversion Coordinator (Remote – India)

Location - Remote (India)

Must be able to work overlap hours with U.S. time zones

Position Summary

The LIHTC 8609 Conversion Coordinator manages the end-to-end process of converting U.S. Low-Income Housing Tax Credit (LIHTC) properties from placed-in-service through cost certification, final allocation approvals, and receipt of IRS Forms 8609. This role coordinates with U.S.-based teams (development, asset management, property management) and external partners (CPAs, attorneys, syndicators/investors, and state allocating agencies) to ensure accurate, timely, and audit-ready conversion packages for each building.

Key Responsibilities

1) 8609 Conversion Project Management

- Own the 8609 conversion timeline for assigned properties/buildings from placed-in-service through executed 8609 receipt.
- Maintain an 8609 tracker (per building) covering milestones, dependencies, responsible parties, and target dates.
- Schedule and run recurring conversion check-ins; document decisions and action items.

2) Cost Certification Coordination (CPA-Led)

- Coordinate with U.S. CPAs and internal teams to compile cost certification deliverables, such as:
- Final development budget and sources/uses
- Construction cost detail, draws/pay apps, lien waivers, retainage support
- Change orders, contingency reconciliation
- Fee calculations (developer, contractor, consultants)
- Cost breakdowns for eligible vs. ineligible basis
- Perform completeness checks and consistency reviews across budgets, draw logs, and CPA schedules.

3) Agency Final Allocation Package Support





- Compile and quality-check final allocation and 8609 application packages per state agency requirements.
- Track and respond to agency deficiency notices (comment letters) and coordinate resubmissions with CPA/legal teams.
- Ensure packages include correct supporting documentation (placed-in-service evidence, unit mix, rent schedules, regulatory agreement references, etc.).

4) Placed-in-Service & Building Data Validation

- Collect and validate key building data used for 8609s:
- BIN/building IDs, addresses, placed-in-service dates
- Unit counts, unit mix, applicable fraction support
- Set-aside elections and credit period details (as applicable)
- Coordinate with property management/lease-up teams to confirm occupancy and unit designation details where needed.

5) Investor / Syndicator Deliverables (as applicable)

- Track conversion deliverables required for investor capital milestones tied to 8609 issuance.
- Support document compilation for legal counsel and investor/asset management review.

6) Document Control & Reporting

- Maintain clean, audit-ready electronic files for each building (submission packages, approvals, executed 8609s, back-up).
- Provide weekly/biweekly status reporting: pipeline, risks, blockers, next steps.
- Improve templates/checklists and standard work for faster conversions.





Qualifications Required

- 2+ years experience supporting U.S. LIHTC projects, cost certification, affordable housing development/accounting, or related documentation-heavy coordination.
- Solid understanding of LIHTC concepts: eligible basis, qualified basis, applicable fraction, placed-in-service, final allocation, Form 8609.
- High proficiency in Excel (reconciling schedules, cross-checking totals) and PDF/document handling.
- Excellent written communication and ability to coordinate across multiple stakeholders remotely.
- Ability to manage multiple properties/buildings concurrently with strict deadlines.

Preferred

- Direct experience assembling or submitting cost certification/final allocation packages to state HFAs.
- Familiarity with 4% bond transactions, rehab credits, and layered financing.
- Experience working with U.S.-based CPAs and attorneys (document requests, deficiency responses, version control).

Tools / Systems (example)

- Excel / Google Sheets
- SharePoint / Box / Google Drive
- Monday.com / Smartsheet / Asana (any PM tool)
- Adobe / PDF editing tools

Working Hours Expectations

- Standard India working hours with daily U.S. overlap for calls/emails (exact window set by manager/project needs).
- Ability to handle deadline-driven bursts (agency response windows, investor closing timelines).

Performance Metrics (optional)

- On-time conversion milestones achieved per building
- Reduction in deficiency rounds through stronger first-pass package quality
- File completeness and audit readiness
- Responsiveness and turnaround time on document requests

📌 LIHTC 8609 Conversion Coordinator (Remote – India) (Belagavi)
🏢 Castellan Real Estate Partners
📍 Belagavi