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Job Title: Accounts Executive

Organization: Kidzonia International Preschool

Location: Sanpada - HO

Reports To: Accounts Manager

Employment Type: Full time

Job Purpose

The Accounts Executive is responsible for managing the financial, accounting, and compliance functions of Kidzonia Preschool. The role ensures accurate financial records, timely fee collection, expense control, statutory compliance, payroll coordination, and financial reporting, while supporting the centre’s smooth operations and financial sustainability.

Key Responsibilities

1. Fee Management & Revenue Accounting

Manage end-to-end student fee billing and collections.

Generate invoices, fee receipts, and payment acknowledgements.

Track fee due dates, outstanding balances, and follow-ups with parents.

Coordinate with Centre Manager on fee policies, discounts, waivers, and refunds.

Maintain student-wise fee ledgers and reconciliation.

Ensure accurate posting of receipts from cash, cheque, UPI, bank transfer, and online gateways.

Prepare daily, weekly, and monthly fee collection reports.

2. Accounts & Bookkeeping

Maintain accurate books of accounts as per accounting standards.

Record all financial transactions including:

Income

Expenses

Petty cash

Bank transactions

Maintain general ledger, cash book, and bank book.

Perform regular bank reconciliation statements (BRS).

Ensure proper documentation and filing of vouchers and invoices.

Assist in monthly and year-end closing of accounts.

3. Expense & Cost Control

Process vendor bills, staff reimbursements, and operational expenses.

Verify bills against approvals, budgets, and supporting documents.

Monitor and control day-to-day expenses to avoid budget overruns.

Maintain vendor payment schedules and ageing reports.

Coordinate with procurement and operations teams for cost optimization.

4. Payroll & Staff Payments





Coordinate payroll processing for teaching and non-teaching staff.

Maintain attendance, leave, and salary records.

Process salary payments, incentives, bonuses, and reimbursements.

Ensure timely statutory deductions and compliance.

Maintain confidentiality of payroll data.

5. Statutory & Regulatory Compliance

Ensure compliance with applicable statutory requirements, including:

GST / VAT (if applicable)

TDS / Withholding tax

PF, ESI, gratuity (as applicable)

Professional tax

Coordinate with external auditors, consultants, and tax advisors.

Maintain statutory registers and compliance records.

Assist during audits, inspections, and assessments.

Ensure timely filing of returns and payments.

6. Financial Reporting & MIS

Prepare periodic financial reports including:

Income & expenditure statements

Fee collection summaries

Outstanding and ageing reports

Expense analysis

Provide financial MIS reports to Centre Manager and management.

Assist in budget preparation and variance analysis.

Support management in financial decision-making.

7. Vendor & Asset Management

Maintain vendor master data and agreements.

Track purchase orders, invoices, and payments.

Maintain fixed asset register including:

Furniture

Learning materials

Equipment

Track asset depreciation and maintenance records.

8. Documentation & Record Keeping

Maintain organized and accurate financial records.

Ensure safe custody of cash, cheques, and financial documents.

Maintain digital and physical filing systems.





Support data audits and internal reviews.

9. Coordination & Communication

Coordinate with Centre Manager, academic team, and operations staff.

Communicate professionally with parents regarding fee-related matters.

Liaise with banks, auditors, vendors, and consultants.

Support head office finance team, if applicable.

10. Systems & Process Improvement

Use accounting software and ERP systems efficiently.

Support implementation of financial controls and SOPs.

Identify process gaps and suggest improvements.

Ensure data accuracy and system integrity.

Key Skills & Competencies

Strong accounting and numerical skills

Attention to detail and accuracy

Knowledge of preschool/school accounting systems

Proficiency in accounting software (Tally, Zoho, QuickBooks, ERP, Excel)

Good communication and interpersonal skills

Time management and organizational skills

High integrity and confidentiality

Ability to work under deadlines

Qualifications & Experience

Bachelor’s degree in Commerce, Accounting, or Finance

Professional certifications (CA-Inter, CMA, or equivalent) preferred

2–5 years of experience in accounts, preferably in education sector

Knowledge of local tax laws and statutory compliance

Working Conditions

Full-time

Standard office hours with peak workload during admissions and audits

Interaction with parents and staff for financial coordination

Key Performance Indicators (KPIs)

Accuracy and timeliness of fee collections

Reduction in outstanding dues

Compliance with statutory deadlines

Accuracy of financial reports

Cost control and budget adherence

Audit observations and closures

Confidentiality & Ethics

Maintain strict confidentiality of financial and personal data.

Adhere to ethical accounting practices and company policies.

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📌 Accounts Executive (Navi Mumbai)
🏢 Kidzonia
📍 Navi Mumbai