Apply on Kit Job: kitjob.in/job/44e32o
Job Title: Admin Executive
Location: Jaipur
Experience: 5+ Years
Department: Administration
About the Role
We are looking for a proactive and detail-oriented Admin Executive to support day-to-day office operations and ensure a seamless workplace experience. The role requires strong coordination, vendor management, and organizational skills to maintain high operational standards in a fast-paced corporate environment.
Qualification & Experience
1.Bachelor's Degree in any Discipline
2. 5+ Years of experience in administration, facilities or operations.
3. Experience in IT Services/ Consulting/ MNC environment is preferred.
Key Responsibilities
1. Office Administration
• Ensure smooth daily office operations
• Maintain cleanliness and proper functioning of office facilities
• Manage office supplies, stationery, and pantry items
• Supervise housekeeping and security staff
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2. Asset & Inventory Management
• Maintain record of company assets (laptops, printers, furniture etc.)
• Allocate assets to employees and maintain proper inventory
• Track asset movement and ensure proper documentation
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3. Vendor Management
• Coordinate with external vendors for services like:
• Internet & Telecom
• Electrical & AC Maintenance
• Office equipment servicing
• Stationery suppliers
• Handle vendor negotiations and payments
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4. Facility Management
• Ensure maintenance of office equipment
• Manage Annual Maintenance Contracts (AMC)
• Monitor electricity, water,
and internet services
• Ensure fire safety and emergency preparedness
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5. Travel & Logistics
• Arrange travel bookings (flights, trains, hotels)
• Coordinate cab services for employees & clients
• Providing Forex cards & Currency
• Support logistics for meetings and company events.
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6. Documentation & Record Keeping
• Maintain records of:
• Office bills & invoices
• Lease agreements
• Purchase orders
• Service contracts
• Ensure proper filing for audits and compliance
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7. Coordination with other departments
• Coordinate with IT , L&D;, HR & finance
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8. Event Management
• Organize meetings, training sessions & office events
• Manage conference room bookings
• Arrange refreshments for meetings
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9. Compliance Support
• Ensure adherence to office policies
• Assist in audits and inspections
• Maintain safety and statutory compliance records
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10. Employee Experience & Engagement
• Support onboarding logistics (ID Cards, workspace setup, parking, access cards)
• Coordinate internals events and engagement activities
• Act as a SPOC for admin related queries
Key Skills & Competencies
- Robust stakeholder management and coordination skills
- Excellent communication and interpersonal abilities
- High level of ownership and accountability
- Proficiency in MS Office (Excel, PowerPoint, Word)
- Ability to manage multiple priorities in a fast-paced environment
Apply on Kit Job: kitjob.in/job/44e32o
📌 Administrative Executive (Kolkata)
🏢 Xebia
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