Apply on Kit Job: kitjob.in/job/44ihr9

Admin & Client Relations Executive

Key Responsibilities

1. Client Relationship & Front Desk Management

- Act as the primary point of contact for walk-in and scheduled patients, ensuring a warm, skilled, and well-coordinated client experience.
- Track patient appointments, attendance, reschedules, and follow-ups in coordination with the clinical team on the CRM
- Ensure smooth appointment room allotment for clinicians based on schedules and patient flow.
- Track incoming payments from patients, maintain daily logs, and coordinate handover to accounts/ management.

2. Administrative Operations & Office Management

- Maintain and reconcile petty cash, including documentation, approvals, and monthly reporting.
- Manage tools and software subscriptions, including renewals, access control, and cost tracking.
- Maintain administrative records, trackers, and internal documentation.
- Maintain record of leaves (once approved by HODs) and Biometric data on a monthly basis.

3. Vendor & Procurement Management

- Coordinate with third-party vendors including facility services,



technology vendors, logistics partners, and service providers.
- Handle house keeping and procurement of office supplies, clinical consumables, and operational requirements as per approved budgets.
- Negotiate pricing, track vendor invoices, ensure timely payments, and maintain vendor performance records.

4. Scheduling & CXO Support

- Manage and prioritize the CXO’s calendar, including internal meetings, external calls, and strategic engagements.
- Coordinate schedules across clinical team members, ensuring optimal appointment room utilization and minimal scheduling conflicts.
- Prepare daily and weekly schedules, reminders, and coordination notes.

5. Health Buddy Coordination

- Act along side Health Buddy and ensure comfortable client journey.
- Ensure smooth onboarding, scheduling, task alignment, and communication.

Experience required - 2 to 3 years minimum

If interested, please email to , ,

Apply on Kit Job: kitjob.in/job/44ihr9

📌 Administrative Support Specialist (Kolkata)
🏢 Sva.life
📍 Kolkata