Executive Assistant UZ-31

Executive Assistant UZ-31

13 Nov
ST Microelectronics Pvt Ltd
Greater Noida

13 Nov

ST Microelectronics Pvt Ltd

Greater Noida

Job Description

1. Assistance to Region India Senior HR Director & Group :

i. Maintain Country HR Heads calendar

ii. Organize & Maintaining records of confidential & non-confidential data

iii. Consolidate & Prepare Presentations for HR Corp Mgmt, etc.

iv. Manage Approvals & arrange: Meeting Rooms, Cabbies, Biz Crds, Leaves

v. Internal Recognitions Regular appreciation cards, Quarterly & Long-Term Service

vi. Plan & Organize : Team Sync-Up Meets, Operation reviews, Workshops, Internal Meets, Team Events/Outings/Get-togethers

vii. documentation of PPT Slides, MOM Circulation, Action tracking, etc.

viii. Other imp doc consolidation like POS, Process Flowcharts, etc.

2. Delegate to HR Head :


Invoice Approvals

ii. Approval of Purchase Requisitions, Shopping Carts, etc.

iii. T&E; Claims submitted by employees

iv. Validate & maintain details of all Non T&E; Claims (Candidate Travel, Referral Bonus, Notice Period Payout, etc.)

3. Purchases & Payments :

i. Purchase Requisitions in SAP : Raising requests in SAP, ensuring all documents & details are in place to avoid any bottlenecks during approval cycle/rejections, Checking request status from time to time & updating users

ii. Service Contracts : Assist Team to secure all approvals for Contract Logs and address any process-related queries

iii. Petty Cash Management

iv. Assist in Budget preparation, consolidation & reviewQtrly & Annually

4. Asset Management :

i. Ensure timely support/replacement of the office equipment for team

ii. Proactive check on any reqmnts

iii.Maintain eqmnt inventory for immediate solution

iv.Maintain Dept asset list at any point

5. Reports :

i. Quarterly Asset Report

ii. Expense Report vs Budget

iii. Others

6. Travel :

i. Assist team members with pre-travel arrangements, viz. TAR submission, approval, visa application

ii. Invites & covering letters for Team

iii. Timely signatures on employee Visa Covering Letters and other letters pertaining to travel

iv. Timely submission of travel claims & cross-charging procedure

v. Hotel bookings, cab arrangement

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