Apply on Kit Job: kitjob.in/job/47az31

Role Overview

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We are a lean, high-performance family office. We are looking for a highly dependable individual to take complete ownership of office administration, basic HR operations, support staff management, and workplace discipline.

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This role acts as the operational backbone of the office, ensuring everything runs smoothly, efficiently, and with high standards of professionalism.

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Key Responsibilities

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- Office Administration & Operations

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Oversee day-to-day functioning of the office

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Maintain a clean, organized, and professional work environment

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Manage procurement of office supplies, consumables, and basic infrastructure

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Negotiate with vendors and ensure cost-effective purchasing

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Maintain relationships with all routine service providers

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- Support Staff & Contractor Management

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Supervise 2–3 support staff (peons) on a daily basis

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Ensure discipline, punctuality, and proper task execution

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Coordinate with contractor/vendor for staffing issues, replacements, and escalations

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Monitor service quality and ensure no operational gaps

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- Inventory & Facilities Management

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Maintain inventory of

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Pantry items (water, juices, basic consumables)

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Stationery and office supplies

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Ensure timely replenishment and prevent wastage/leakage

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Oversee basic facility upkeep and coordinate maintenance when required

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- HR Operations & Payroll

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Maintain attendance and leave records for all employees

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Manage employee documentation and records

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Handle onboarding (induction, documentation,



workstation readiness)

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Manage exit formalities (clearances, documentation, handovers)

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Process and coordinate salary payouts, including:

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Salary tracking

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Coordination with accounts for disbursement

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Ensuring accuracy and timeliness

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- Culture, Discipline & Governance

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Ensure a high level of workplace discipline and decorum

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Act as the first line of control against any misuse, irregularities, or misconduct

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Maintain a “no-nonsense, no monkey business” environment

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Proactively flag issues to leadership with clear context and solutions

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- Coordination & Leadership Support

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Assist with basic scheduling and coordination where required

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Act as the central point for all administrative and operational matters

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Ensure smooth internal coordination without friction

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Ideal Candidate Profile

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5–12 years of experience in office administration / HR operations

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Experience managing support staff and external vendors/contractors

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Prior experience in family office / startup / small professional setup preferred

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Strong sense of ownership and authority without being overbearing

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High integrity, discretion, and reliability (non-negotiable)

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Positive negotiation and cost-control mindset

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Highly organized, detail-oriented, and proactive

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What We Value Most

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Trustworthiness and discretion

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Firmness with fairness

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Ownership mindset

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Operational sharpness and cost discipline

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Salary

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As per industry standards

Apply on Kit Job: kitjob.in/job/47az31

📌 Office administration manager (Pune)
🏢 Important Group
📍 Pune