Apply on Kit Job: kitjob.in/job/4aa9gj

Industry: eCommerce – Amazon Exports
Department: Operations / Administration
Employment Type: Full-Time
Location: Vishwakarma Industrial Area (VKIA) Road no 9 ,Jaipur

About the Company

We are an export-oriented eCommerce company selling products through Amazon global marketplaces (USA, UK, Europe, etc.). Our operations include sourcing from domestic suppliers, managing export documentation, coordinating with freight forwarders, and ensuring smooth international order fulfillment.
Job Summary The Office Administration & Back Office Executive will be responsible for managing office administration, backend Amazon operations, coordination with product suppliers, and shipping/logistics partners to ensure smooth export order processing.
Key Responsibilities1️⃣ Office Administration Oversee daily office administrative functions
Maintain records, files, and documentation (physical & digital)
Handle office expenses, vendor bills, and payment follow-ups
Coordinate internal communication and scheduling
Ensure smooth office workflow and compliance documentation
2️⃣ Amazon Back Office Operations Create and manage shipment plans
Monitor order status, returns, and reimbursements
Maintain sales and inventory reports
Coordinate FBA warehouse shipments
3️⃣ Supplier Coordination Communicate with product suppliers for order placement and follow-ups
Negotiate timelines and ensure on-time production
Verify product specifications, packaging, and labeling requirements
Coordinate quality checks before dispatch
Maintain supplier database and purchase records




4️⃣ Shipping & Logistics Coordination Coordinate with freight forwarders and courier partners
Prepare export documentation (Invoice, Packing List, Shipping Bill, IEC, etc.)
Ensure correct labeling as per Amazon FBA requirements
Track shipments and provide updates
Resolve customs or shipping-related issues
Maintain freight cost records
5️⃣ Documentation & Compliance Maintain export compliance records
Ensure proper documentation for audits
Assist with GST/export paperwork
Ensure adherence to Amazon export policies
6️⃣ Reporting & Data Management Prepare MIS reports (sales, stock, dispatch, pending orders)
Maintain Excel sheets and ERP entries
Generate monthly performance reports
Monitor stock levels and coordinate replenishment
QualificationsEducation Bachelor’s degree in Commerce, Business Administration, or related field
Experience 1–3 years in office administration, export, or eCommerce back office
Experience with Amazon Seller Central preferred
Required Skills Strong MS Excel knowledge (VLOOKUP, Pivot Tables, formulas)
Knowledge of export documentation procedures
Basic accounting & invoice handling
Valuable communication & vendor management skills
Strong organizational and multitasking abilities
Attention to detail
Preferred Skills Experience in international shipping
Understanding of FBA process
Knowledge of HS codes and customs clearance
ERP software experience
Key Performance Indicators (KPIs) Timely processing of Amazon export shipments
Error-free documentation
On-time supplier coordination
Accurate inventory tracking
Reduced shipment delays
Proper maintenance of compliance records

Apply on Kit Job: kitjob.in/job/4aa9gj

📌 OFFICE ADMINISTRATION AND BACK OFFICE EXCECUTIVE (Jaipur)
🏢 Craft Trade
📍 Jaipur