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Industry: eCommerce – Amazon Exports

Department: Operations / Administration

Employment Type: Full-Time

Location: Vishwakarma Industrial Area (VKIA) Road no 9 ,Jaipur

About the Company

We are an export-oriented eCommerce company selling products through Amazon global marketplaces (USA, UK, Europe, etc.). Our operations include sourcing from domestic suppliers, managing export documentation, coordinating with freight forwarders, and ensuring smooth international order fulfillment.

Job Summary

The Office Administration & Back Office Executive will be responsible for managing office administration, backend Amazon operations, coordination with product suppliers, and shipping/logistics partners to ensure smooth export order processing.

Key Responsibilities1️⃣ Office Administration

- Oversee daily office administrative functions
- Maintain records, files, and documentation (physical & digital)
- Handle office expenses, vendor bills, and payment follow-ups
- Coordinate internal communication and scheduling
- Ensure smooth office workflow and compliance documentation

2️⃣ Amazon Back Office Operations
- Create and manage shipment plans
- Monitor order status, returns, and reimbursements
- Maintain sales and inventory reports
- Coordinate FBA warehouse shipments

3️⃣ Supplier Coordination
- Communicate with product suppliers for order placement and follow-ups
- Negotiate timelines and ensure on-time production
- Verify product specifications, packaging, and labeling requirements
- Coordinate quality checks before dispatch
- Maintain supplier database and purchase records

4️⃣ Shipping & Logistics Coordination




- Coordinate with freight forwarders and courier partners
- Prepare export documentation (Invoice, Packing List, Shipping Bill, IEC, etc.)
- Ensure correct labeling as per Amazon FBA requirements
- Track shipments and provide updates
- Resolve customs or shipping-related issues
- Maintain freight cost records

5️⃣ Documentation & Compliance
- Maintain export compliance records
- Ensure proper documentation for audits
- Assist with GST/export paperwork
- Ensure adherence to Amazon export policies

6️⃣ Reporting & Data Management
- Prepare MIS reports (sales, stock, dispatch, pending orders)
- Maintain Excel sheets and ERP entries
- Generate monthly performance reports
- Monitor stock levels and coordinate replenishment

QualificationsEducation
- Bachelor’s degree in Commerce, Business Administration, or related field

Experience
- 1–3 years in office administration, export, or eCommerce back office
- Experience with Amazon Seller Central preferred

Required Skills
- Strong MS Excel knowledge (VLOOKUP, Pivot Tables, formulas)
- Knowledge of export documentation procedures
- Basic accounting & invoice handling
- Positive communication & vendor management skills
- Strong organizational and multitasking abilities
- Attention to detail

Preferred Skills
- Experience in international shipping
- Understanding of FBA process
- Knowledge of HS codes and customs clearance
- ERP software experience

Key Performance Indicators (KPIs)
- Timely processing of Amazon export shipments
- Error-free documentation
- On-time supplier coordination
- Accurate inventory tracking
- Reduced shipment delays
- Proper maintenance of compliance records

Apply on Kit Job: kitjob.in/job/4aallj

📌 OFFICE ADMINISTRATION AND BACK OFFICE EXCECUTIVE (Jaipur)
🏢 Craft Trade
📍 Jaipur