Apply on Kit Job: kitjob.in/job/4cwhoi

About the Role

We are looking for an organized, proactive, and dependable Office Administrator to support the smooth day-to-day operations of our tutoring centre. This is a hands-on, on-site role suited to someone who enjoys a varied workday and takes pride in keeping things running efficiently behind the scenes.

Key Responsibilities

Reception & Front Desk

- Greet students, parents, and visitors warmly and professionally
- Answer phone calls, respond to messages, and manage general enquiries at the front desk
- Maintain a tidy and welcoming reception area at all times

Enquiry Management

- Handle incoming enquiries from prospective students and parents via phone, WhatsApp, or walk-ins
- Record enquiry details, follow up proactively, and coordinate with the academic team for conversions
- Maintain an updated enquiry tracker and report status regularly

Scheduling & Coordination

- Manage class timetables, teacher schedules, and room allocations
- Coordinate between teachers, students, and parents for session changes, cancellations, or rescheduling
- Send reminders and updates to students and parents as needed

Attendance Tracking

- Record and maintain daily student and staff attendance accurately
- Generate attendance reports and flag irregularities to the management

Marks Entry

- Enter student assessment scores, test results, and progress data into the system accurately
- Assist in preparing progress reports for students and parents

Data Entry & Record Keeping

- Maintain up-to-date student files, enrolment records, and administrative documents
- Ensure all records are organised, accurate, and easily retrievable

Billing & Basic Accounts





- Generate fee invoices and share them with students/parents on time
- Track fee payments, follow up on outstanding dues, and maintain payment records
- Assist in preparing basic financial summaries for management review

Stock Keeping

- Monitor and maintain inventory of stationery, study materials, and office supplies
- Raise purchase requests when stock levels are low and maintain a stock register

Requirements

- Minimum qualification: 12th pass or a Diploma / Degree in any field (Commerce background preferred)
- Prior experience in an administrative, front office, or coordination role is an advantage
- Proficiency in MS Office (Word, Excel) or Google Workspace (Sheets, Docs, Drive)
- Good communication skills in English and Tamil
- Robust attention to detail, especially for data entry and record keeping
- Friendly, professional demeanour with a student- and parent-first attitude
- Ability to multitask and manage priorities in a busy environment

Nice to Have

- Prior experience working in a school, coaching centre, or tutoring environment
- Familiarity with basic accounting or billing software
- Experience handling WhatsApp Business or similar communication tools for enquiries

Working Hours

Part-time hours — to be discussed based on centre schedule. Likely includes weekday afternoons and/or weekends.

Compensation

Competitive monthly stipend / hourly rate based on experience and hours committed.

To Apply

Please send your CV along with a brief note about your administrative experience to (phone hidden)

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person

Apply on Kit Job: kitjob.in/job/4cwhoi

📌 Office Administrator (9:00 am - 6:00 pm) (Chennai)
🏢 THE ARK, LEARNING ARENA
📍 Chennai