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BNI SURAT - (Business Network International)

JOB DESCRIPTION

Job Title - Admin Executive

Department - Administration

Location - Surat, Gujarat

Employment Type - Full-Time

Reports To - Senior Management / Director

Education Required

BBA / MBA

Role Summary

The Admin Executive at BNI Surat plays a pivotal role in ensuring seamless day-to-day administrative operations. This position demands a proactive, detail-oriented professional who can coordinate across departments, manage executive-level schedules, plan events, and communicate effectively with senior stakeholders and members of the BNI network.

Key Responsibilities

Training & Meetings Management

- Schedule and coordinate training sessions for members and internal teams
- Organize and manage Zoom/virtual calls, including sending invites, reminders, and follow-ups
- Prepare agendas, minutes of meetings, and post-meeting action reports

Presentation & Documentation

- Design and prepare professional PowerPoint presentations for internal reviews, training sessions, and leadership meetings
- Maintain organized digital and physical records, reports, and administrative documents
- Draft correspondence, memos, and official communications on behalf of management

Coordination & Liaison

- Act as a primary point of contact for coordination with senior leadership, Directors, and high-authority stakeholders
- Liaise between different departments to ensure smooth execution of decisions and directives
- Follow up on pending tasks and ensure timely completion of assignments

Event Planning & Execution

- Plan, organize, and execute BNI chapter events, networking meets, award ceremonies, and member induction programs
- Manage vendor coordination, venue arrangements, logistics, and on-ground event management




- Prepare event budgets and post-event reports

Communication & Relationship Management

- Maintain excellent professional communication — verbal and written — with members, guests, and leadership
- Handle emails, calls, and messages promptly and professionally
- Represent BNI Surat's values in every interaction with internal and external stakeholders

Qualifications & Requirements

- Bachelor's degree in Business Administration (BBA) — required
- Master's degree in Business Administration (MBA) — preferred / added advantage
- 1–3 years of experience in an administrative, coordination, or executive assistant role
- Proficiency in MS Office Suite: Word, Excel, PowerPoint, Outlook
- Hands-on experience with Zoom or other virtual meeting platforms
- Robust organizational and multitasking abilities
- Excellent written and verbal communication skills in English,
- Ability to work under pressure and manage multiple priorities
- Professional demeanor and ability to interact with senior authority figures.

Key Competencies

Communication Excellence

Event Planning & Execution

Attention to Detail

Stakeholder Coordination

Time Management

Presentation Skills (PPT)

Professionalism & Discretion

Tech Savvy (Zoom, MS Office)

About BNI Surat

BNI (Business Network International) is the world's largest business networking and referral organization. BNI Surat is one of the most active and growing chapters, dedicated to helping members grow their businesses through structured, positive, and professional referral marketing. We foster a culture of Givers Gain® — when you help others grow, you grow too.

Contact Details

Interested candidates can call or WhatsApp: (phone hidden)
Email: [email protected]

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Paid sick time

Work Location: In person

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📌 BNI -Admin Executive (Surat)
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