Company Description

INI Design Studio is an award-winning, multidisciplinary design practice with offices in Ahmedabad, Dehradun, London, Mumbai, New Jersey, Pune, Rajkot, Surat, and Vizag. We offer professional consulting services in Architecture, Engineering, Planning, Urban Design, Landscape, Sustainability, Interiors, Research and Art. Our team of 450+ professionals provide services for projects in India and internationally. At INI Design Studio, we prioritize sustainability, excellence, and collaboration.

About the Role

INI Design Studio is looking for an experienced, proactive and detail-oriented Proposal & Bid Coordinator to support the senior leadership and Business Development/Bid team in preparing high-quality proposals, managing bid documentation, and coordinating with internal teams and external consultants. The role requires strong communication, excellent documentation skills, and the ability to manage multiple deadlines in a fast-paced, multidisciplinary design environment.

Key Responsibilities

- Support the preparation and submission of RFPs, RFQs, EOIs, and bid documents.
- Review RFP documents and assist in preparing compliance matrices, checklists, and submission documentation.
- Attend pre-bid meetings, prepare meeting notes, and coordinate follow-up actions.
- Prepare technical proposals, capability statements, and project submissions in coordination with senior team members.
- Develop high-quality marketing presentations, credentials, and proposal documents using PowerPoint and Adobe InDesign.
- Draft and compile pre-bid queries and coordinate responses with the project team.
- Prepare sub-consultant agreements,



consultancy agreements, NDAs, and other project-related documentation.
- Record and circulate meeting minutes and maintain proper documentation of key discussions and decisions.
- Coordinate with internal teams, consortium partners, and sub-consultants to obtain required information and documents.
- Maintain proposal templates, project databases, CVs, and marketing collateral.

Skills & Qualifications

- Bachelor's degree in Architecture, Engineering, Planning, Business Administration, Law, or a related field.
- 2–5 years of experience in proposal preparation, bid coordination, business development support, or similar roles (experience in architecture/ engineering/ consulting firms preferred).
- Excellent written and spoken English with solid drafting and editing skills.
- Proficient in Microsoft Word, Excel, PowerPoint, and Adobe InDesign.
- Strong communication, coordination, and interpersonal skills.
- Highly organized with excellent attention to detail and the ability to manage multiple deadlines.
- Proactive, self-motivated, and capable of working independently as well as within multidisciplinary teams.
- Basic understanding of contracts, agreements, and legal documentation will be an added advantage.

What We Offer

- An excellent opportunity for a motivated professional who enjoys proposal development, documentation, and strategic business support, and wishes to work on nationally significant architecture, planning, and infrastructure projects.
- Mentorship and professional development opportunities.
- A culture that values creativity, learning, and excellence.

📌 Proposal Coordinator (Ahmedabad)
🏢 INI Design Studio
📍 Ahmedabad