Role Description
We are looking for a proactive and detail-oriented Event & Operations Executive based in Bengaluru to lead the planning and execution of events while managing day-to-day operational activities. This role combines creativity with precision, requiring strong organizational skills, stakeholder management, and the ability to deliver seamless experiences that align with business goals.

You are Someone:
With excellent communication skills.
Who has a Passion & Dedication for creating and coordinating events.
Loves interacting with People.
With a key trait of finding solutions and resources to overcome unforeseen problems. Resourcefulness and creativity are your second language.
Who can handle challenges and adapt quickly and find solutions on the fly.

Roles and Responsibilities:

Event Planning & Execution
Manage end-to-end event operations including venue booking, vendor management, logistics, and production.
Create and maintain event timelines, budgets, and checklists to ensure smooth delivery.
Conduct site visits and oversee event setups to align with requirements.
Supervise event execution, ensuring all activities run according to plan.

Client & Stakeholder Management
Serve as the primary point of contact for clients and participants.
Coordinate planning, reservations, and logistics while maintaining a professional client experience.
Drive engagement and satisfaction through effective communication and support.
Manage pre and post-event processes, including evaluations and reporting.

On-Site Operations




Travel domestically to oversee and manage event operations at venues.
Provide on-site support, including after-hours and weekend events.
Troubleshoot issues in real time and ensure seamless event delivery.

Vendor & Partner Coordination
Source, evaluate, and negotiate with vendors to ensure cost efficiency and quality.
Build and maintain solid relationships with suppliers, venue partners, and service providers.

Operational Oversight
Ensure all operational activities are executed within agreed timelines and budgets.
Maintain accurate records of logistics, contracts, expenses, and event details.
Enforce event policies, procedures, and documentation for consistency and efficiency.
Collaborate with management and team members to align operational goals with business objectives.

Skills:

Must-Have Skills
Event planning and execution (end-to-end lifecycle management)
Vendor management and negotiation
Budgeting and timeline management
Logistics coordination (venues, transport, materials, etc.)
Excellent verbal and written communication
Stakeholder management and client servicing
Problem-solving and crisis management (especially on-site)
Attention to detail and organizational skills
Flexibility to travel and work evenings/weekends
Time management and ability to multitask

Good-to-Have Skills
Leadership and ability to guide support staff or vendors
Creativity and innovative approach to event experiences
Proficiency with computers
Experience with post-event reporting and analytics

Experience:
0 to 1 years of coordinating events.

📌 Events and Operations Executive (Non-IT Role & Fresher to 1 Year Exp Preferred) (Bengaluru)
🏢 Carbon Dating
📍 Bengaluru