Executive Assistant
to VP Engineering & India Site Head
Shopping Gate · AI-native e-commerce & super app — Saudi Arabia
Company: Shopping Gate
Reports to: VP Engineering & India Site Head
Location: HSR, Bengaluru, India (on-site)
Function: India GCC — Office of the Site Head
Experience: 5–9 years

About the Role Shopping Gate is building out its India Global Capability Center to power engineering for its multi-service super app, spanning food, grocery, visa services, eSIM, utilities and more. The India engineering leader for this GCC will also carry the India Site Head mandate, and this role exists to give that leader real operating leverage — managing their time, keeping the India site running cleanly, and acting as the trusted bridge to the Saudi Arabia HQ. This is a role for someone who enjoys structure in a business that is still being built, and who can hold confidential information with complete discretion.
About Shopping Gate Shopping Gate (Shoppinggate) is a Saudi Arabia-headquartered e-commerce and retail-tech company operated by Bab Tasweeq Company for Electronic Marketing. Its AI-powered super app brings together food delivery, groceries, visa services, eVouchers, eSIM, utility payments and mobile recharge into a single platform for Saudi consumers, with an expanding roadmap into fashion, electronics and home essentials. The company is scaling its technology organisation through a dedicated engineering base in India.
Key Responsibilities Executive & Calendar Support
Own end-to-end calendar management for the VP Engineering & India Site Head, balancing priorities across India and Saudi Arabia time zones




Arrange domestic and international travel, including Saudi visa coordination, itineraries, accommodation, and expense reconciliation
Screen and prioritise incoming requests, emails, and meeting invites so the leader's time is spent on what matters most
Prepare the leader ahead of every meeting with the right context, documents, and talking points
India Site & Operations Support
Coordinate the daily operations of the Bengaluru site — facilities, vendor relationships, IT/admin support, and general workplace upkeep
Support new-hire onboarding logistics in partnership with HR and IT, from workstation setup to induction scheduling
Maintain trackers for site headcount, budget, and vendor agreements, surfacing issues early
Plan office events, team offsites, and visits from Saudi Arabia-based leadership
Cross-Border Stakeholder Coordination
Act as the connective link between India engineering leadership and Saudi Arabia HQ, ensuring updates, decisions and context flow cleanly both ways
Own the logistics of recurring India–KSA leadership syncs, business reviews, and cross-functional check-ins
Help the leader prepare materials for HQ leadership and stakeholder updates
Meetings, Communication & Documentation
Prepare agendas, take minutes,



and drive action items to closure for leadership meetings
Draft and proofread internal communications and site announcements on the leader's behalf
Keep documentation — policies, vendor contracts, recurring reports — organised and easy to retrieve
Requirements Bachelor's degree in any discipline
5–9 years of experience as an Executive Assistant, or similar, supporting a CXO/VP-level leader — e-commerce, retail-tech, or startup environment preferred
Demonstrated experience coordinating across geographies and time zones
Excellent written and spoken English; comfortable engaging with Middle East-based stakeholders
Solid working proficiency in MS Office / Google Workspace, calendar and travel tools, and expense platforms
High discretion with confidential business, HR, and compensation information
Organised, adaptable, and comfortable operating in a fast-scaling, still-forming environment
Preferred / Good to Have Prior experience supporting leadership in a GCC (Global Capability Center) or India-delivery-hub setup
Exposure to e-commerce, retail-tech, or consumer super-app businesses
Working knowledge of Arabic (not mandatory) for smoother HQ coordination
Experience standing up site operations for a newly established office
What Shopping Gate Offers Ground-floor involvement in building Shopping Gate's India engineering hub
Direct, regular exposure to senior leadership across India and Saudi Arabia
Competitive compensation benchmarked to Bengaluru's GCC/tech market
A role built around real ownership, not just calendar admin

📌 Executive Assistant to Vice President (Bengaluru)
🏢 GCCNexus
📍 Bengaluru