Role & Summary

We are looking for a proactive and well-organized Senior Executive - Admin cum Front Desk to manage front office operations, oversee administrative functions, and support HR activities. The role requires strong multitasking abilities, ownership mindset, and a service- oriented approach.

Key Responsibilities

A. Front Desk & Reception Management

- Manage the front office, including handling incoming calls, emails and visitors professionally
- Greet and assist visitors, clients, and candidates
- Maintain visitor logs and ensure adherence to security protocols
- Coordinate meeting room bookings and ensure readiness

B. Administration Responsibilities

- Oversee day-to-day office administration and ensure smooth operations
- Manage offices supplies, vendor coordination and procurement
- Handle housekeeping, pantry and overall facility management
- Coordinate travel bookings, couriers and logistics
- Ensure maintenance of office assets and infrastructure
- Support event coordination (team activities, meeting, celebrations)
- Maintains and track all Annual Maintenance Contracts (AMCs) (IT equipment, printers, CCTV, HVAC,



etc.)

C. Booking Management

- Manage end-to-end booking of company- owned report/ guest house
- Maintain booking calendars and ensure no scheduling conflicts
- Coordinate with internal teams for smooth booking and readiness
- Ensure a seamless user experience and basic issue resolution

D. HR Support (Basic Coordination)

- Conduct initial screening calls for shortlisted candidates
- Schedule and coordinate interviews with candidates and hiring managers
- Maintain basic recruitment trackers and candidate records
- Support onboarding coordination and documentation

Key Skills & Competencies

- Strong communication and interpersonal skills
- Positive organizational and multitasking abilities
- Presentable and professional demeanor
- Proficiency in MS office (Excel, Word, Outlook)
- Ability to handle confidential information with integrity

Qualifications & Experience

- Graduate in any discipline
- 3-6 years of relevant experience in Admin/ Front Desk roles

📌 Senior Executive - Administration & Front Desk (Maharashtra)
🏢 HAWARE BUILDERS
📍 Maharashtra