Job Description – Project Coordinator (Retail Expansion)
Company: Frido
Location: Pune, Maharashtra
Department: Retail Projects
Experience: 3–5 Years

About the Role
The Project Coordinator will support the Retail Projects team in planning, coordinating, and tracking end-to-end retail store expansion. The role involves working closely with internal teams, consultants, vendors, mall management, and Project Managers to ensure stores are delivered on time, within approved CAPEX, and as per Frido's quality standards.

Key Responsibilities
1. Project Coordination
Coordinate retail store fit-out projects from site handover to store opening.
Track project timelines and milestone-based execution.
Follow up with Project Managers, architects, consultants, vendors, procurement, finance, and operations.
Prepare Daily, Weekly, and Monthly Project Status Reports.
2. Project Documentation
Maintain and archive all project documents, including:
LOI / Lease Agreement
Possession Letter
Approved Layouts & GFC Drawings
BOQ
Vendor Quotations
PR & PO
Work Orders
Invoices
Completion Certificates
Store Handover Documents
3. CAPEX & Cost Monitoring
Track project budgets against approved CAPEX.
Maintain cost trackers.
Coordinate invoice processing with Finance.
Prepare cost summaries and variance reports.
4. Vendor & Consultant Coordination
Coordinate and monitor:
Civil
Electrical
HVAC
Fire Fighting
Signage
Furniture
IT
Branding vendors
Track material dispatch, deliveries, installations, site readiness, and vendor performance.
5. Project Tracking & MIS
Maintain project dashboards and expansion trackers.
Update project progress using Excel and project management tools.




Generate weekly MIS covering:
Project Status
Delays
Budget Status
Risks
Pending Approvals
Store Opening Timelines
6. Site Execution Support
Coordinate with site engineers and Project Managers.
Track snag lists and ensure closure before handover.
Support final store handover and project close-out documentation.
7. Cross-Functional Coordination
Work closely with:
Business Development
Design
Procurement
Finance
Legal
Operations
Marketing & Visual Merchandising
IT
Ensure all teams meet committed timelines for successful store launches.
Qualifications & Skills
Qualifications
Bachelor's degree in civil engineering, Architecture, Interior Design, Construction Management, or related field.
3–5 years of experience in Retail Fit-Out, Store Expansion, Commercial Interiors, or QSR projects.
Required Skills
Retail fit-out & store execution knowledge.
Strong project coordination & follow-up.
Advanced Microsoft Excel.
MS PowerPoint & Word.
AutoCAD & BOQ understanding.
ERP knowledge (preferred).
Communication & stakeholder management.
Multi-project management.
Solid documentation & reporting skills.
Key Performance Indicators (KPIs)
Stores delivered on or before target opening date.
Documentation accuracy.
On-time MIS submission.
CAPEX tracking accuracy.
Vendor follow-up efficiency.
Snag closure before handover.
Timely PR/PO & invoice coordination.
Effective cross-functional coordination.
Preferred Industry Experience
Retail Brands
Furniture & Home Décor
Consumer Products
QSR
Commercial Interior Fit-Out
Store Expansion
Reporting
Reports to: Deputy General Manager / Head – Retail Projects .

📌 Project Coordinator (Retail Expansion) (Pune)
🏢 Frido
📍 Pune