Job Title: Operations Administrative Assistant

Location: Pune (Aundh), India

Company: TÜV SÜD South Asia

About the Role:

We are looking for a highly organized, proactive, and confidential Operations Administrative Assistant to support senior leadership and operational teams at TÜV SÜD South Asia. This role blends Executive Assistance, Office Administration, Stakeholder Coordination, MIS Preparation, Record Management, and Project Coordination in a fast-paced multinational setting.

The role will act as a single point of coordination for managers and site employees, ensuring smooth operational execution and effective communication across teams.

Key Responsibilities:

Executive & Operational Support

- Provide administrative and operational support to senior leaders and site teams.
- Manage daily priorities, documentation, and coordination activities efficiently.

Travel & Visa Coordination

- Handle domestic & international travel arrangements, hotel bookings, and itinerary management.
- Manage visa processing, travel documentation, and expense coordination.

Calendar & Meeting Management

- Manage leadership calendars and coordinate meetings across multiple time zones.
- Organize internal/external meetings, presentations, and logistics support.

MIS & Reporting

- Prepare and maintain MIS reports, dashboards,



presentations, and operational updates.
- Ensure timely and accurate reporting for management reviews.

Project Coordination

- Support cross-functional projects, follow-ups, documentation, and task tracking.
- Coordinate with internal departments and stakeholders for smooth project execution.

Stakeholder Communication

- Act as a key coordination point between managers, employees, vendors, and global teams.
- Handle professional communication and correspondence effectively.

Records & Administration Management

- Maintain confidential records, documentation, filing systems, and administrative processes.
- Ensure organized data management and compliance with internal processes.

Qualifications:

- 6–10 years of experience in an Operations Administrative Assistant / Executive Assistant role, preferably in an MNC.
- Strong proficiency in MS Office, Outlook, Excel, PowerPoint, and digital collaboration tools.
- Excellent English communication skills (verbal & written).
- Proven experience in visa processing and international travel coordination.
- Strong organizational, multitasking, and stakeholder management skills.
- Bachelor’s degree in Business Administration or related field (preferred).

📌 Operations Administrative Assistant (Nashik)
🏢 TUV SUD
📍 Nashik