Job Title: General Manager - Admin

Location: Pune

Salary: Rs. 10 - 12 LPA
Preferred Male Candidate

Reporting To – Executive Director

Key Responsibilities

1. Administration & Corporate Services

- Develop and implement administrative policies, procedures, and Standard Operating Procedures (SOPs).
- Ensure smooth administrative support for Sales, Service, Spare Parts, Body Shop, CRM, Finance, HR, and Corporate Office.
- Monitor office operations and administrative efficiency across all dealership locations.
- Drive process improvements and administrative excellence.

2. Facility & Infrastructure Management

- Manage maintenance of showrooms, workshops, warehouses, offices, customer lounges, and parking areas.
- Ensure uninterrupted availability of utilities including electricity, water, HVAC, DG sets, internet, telephone systems, and fire protection systems.
- Plan and execute renovation, expansion, and infrastructure projects.
- Ensure dealership facilities comply with OEM standards and corporate branding requirements.

3. Canteen Management

- Oversee the operation of employee and customer canteen facilities.
- Ensure hygienic food preparation, storage, and serving practices in accordance with food safety regulations.
- Monitor food quality, menu planning, nutrition, and employee satisfaction.
- Manage canteen contractors, catering vendors, and service agreements.
- Conduct periodic inspections to maintain cleanliness, hygiene, and safety standards.
- Control canteen operating costs while maintaining service quality.
- Ensure timely procurement of food supplies and consumables.
- Address employee feedback and implement continuous improvements in canteen services.

4. Housekeeping Management

- Supervise housekeeping operations across all dealership premises.
- Maintain high standards of cleanliness in showrooms, workshops, washrooms, customer lounges, offices, and common areas.
- Conduct regular housekeeping audits.
- Ensure adequate availability of cleaning materials and consumables.

5. Security & Safety Management

- Develop and implement security policies and procedures.
- Oversee security personnel, CCTV surveillance, access control, visitor management, and emergency response systems.




- Conduct fire and safety audits.
- Ensure compliance with occupational health and safety standards.
- Lead emergency preparedness and disaster recovery initiatives.

6. Statutory Compliance

- Ensure compliance with labour laws, Shops and Establishments regulations, fire safety regulations, pollution control requirements, and other statutory obligations.
- Maintain all licences, permits, statutory records, and renewals.
- Coordinate with government authorities during inspections and audits.
- Ensure compliance with food safety requirements applicable to canteen operations.

7. Vendor & Contract Management

- Identify, evaluate, appoint, and manage service providers.
- Negotiate commercial terms and service-level agreements.
- Monitor vendor performance against defined KPIs.
- Ensure timely renewal of contracts and vendor payments.

8. Procurement & Inventory Management

- Oversee procurement of office supplies, furniture, equipment, housekeeping materials, safety equipment, and canteen supplies.
- Monitor inventory levels and optimise procurement costs.
- Ensure transparent procurement practices.

9. Asset Management

- Maintain fixed asset records.
- Conduct periodic physical verification.
- Plan replacement and disposal of obsolete assets.
- Ensure proper maintenance of office equipment and infrastructure.

10. Fleet & Transport Management

- Manage company vehicles and driver administration.
- Monitor vehicle maintenance, insurance, permits, fuel consumption, and utilisation.
- Ensure compliance with statutory transportation requirements.

11. Budgeting & Cost Control

- Prepare annual administration budgets.
- Monitor expenditure against approved budgets.
- Identify cost-saving initiatives across facilities, utilities, canteen, security, and housekeeping operations.




- Review monthly administration cost reports and implement corrective actions where necessary.

12. Employee Welfare

- Oversee employee welfare facilities including canteen, rest areas, drinking water, washrooms, lockers, transportation, uniforms, and medical facilities.
- Ensure a safe, healthy, and employee-friendly workplace.

13. Event & Corporate Support

- Coordinate dealership inaugurations, customer events, product launches, board meetings, training programmes, and VIP visits.
- Manage travel, accommodation, hospitality, and logistics arrangements.

14. Leadership & Team Management

- Lead, mentor, and develop administration, housekeeping, security, canteen, and support teams.
- Set performance objectives and conduct periodic reviews.
- Build a culture of accountability, customer service, and continuous improvement.

Key Performance Indicators (KPIs)

- Administration budget adherence.
- Facility maintenance performance.
- Canteen hygiene and food quality audit scores.
- Employee satisfaction with canteen and welfare facilities.
- Vendor SLA compliance.
- Housekeeping audit scores.
- Security incident frequency.
- Statutory compliance status.
- Utility cost optimisation.
- Asset utilisation.
- Project completion within budget and timelines.
- OEM facility audit scores.
- Employee health, safety, and welfare compliance.

Experience

- 12–18 years of experience in administration, facilities management, or operations.
- Minimum 5–8 years in a senior leadership position.
- Experience in an automobile dealership or automotive retail organisation is preferred.
- Experience managing multi-location facilities, employee welfare programmes, and outsourced services is desirable.

Core Competencies

- Administration & Facilities Management
- Canteen & Employee Welfare Management
- Vendor & Contract Management
- Budgeting & Cost Optimisation
- Statutory & Regulatory Compliance
- Project Management
- Procurement & Inventory Control
- Health, Safety & Workplace (HSE)
- Leadership & Team Development
- Negotiation & Stakeholder Management
- Risk Management
- Customer Service Orientation
- Problem Solving & Decision Making

📌 General Manager Administration (Maharashtra)
🏢 Maks Group
📍 Maharashtra