Job Description

Job Purpose

Administer the project document-control system and ensure accurate registration, distribution, retrieval, revision control and preservation of all project correspondence and technical records.

Key Responsibilities

- Establish and maintain the Master Document Register and correspondence register.
- Register incoming and outgoing documents, drawings, reports, RFIs, NCRs, method statements and technical submissions.
- Verify document numbering, titles, revision status, metadata and distribution requirements.
- Issue and track document transmittals through the approved DMS/EDMS.
- Ensure superseded documents are withdrawn and only current approved revisions remain available.
- Maintain document-review workflows, due dates, overdue lists and review-status dashboards.
- Coordinate with Client, Consultant, contractors and OEMs for timely submission and return of documents.
- Maintain controlled records for site instructions, meeting minutes, progress reports, approvals and contractual correspondence.
- Ensure confidentiality, access control, data integrity, backup and retrieval of project records.
- Compile quality dossiers, commissioning records,



as-built drawings and operation and maintenance manuals.
- Support periodic document audits and close-out of missing or overdue records.
- Prepare final indexed electronic and hard-copy handover dossiers.

Key Deliverables

- Master Document Register.
- Correspondence and transmittal registers.
- Weekly document-status report.
- Overdue-document tracker.
- Revision-control register.
- Final document handover index and dossier.

Qualifications

Minimum Qualification and Experience

- Graduate or diploma qualification in a relevant discipline.
- Minimum 5 years of document-control experience.
- Experience with MDR, DMS, EDMS and document transmittal systems.
- Familiarity with engineering, procurement, construction, quality and handover documentation.
- Positive knowledge of Microsoft Office and approved document-management platforms Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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