Job Title : Administration and Procurement

Location : Mumbai & Belapur

Key responsibilities

Procurement

- Understanding the business requirements of IT, NON-IT Assets, Real Estate and other Administrative Services and identifying and contacting suppliers/vendors proactively through mail for quotations as per requirements
- Compiling and collating all quotations after comparison of rates, service levels, strength, weaknesses, terms & conditions along with MOM for functional head / HODs and Committee evaluation of vendors(s).
- All Admin contracted to be entered as per the company process with Committee & Management approval proper PR & PO in place.
- Timely Services & Delivery of Material at Site is as per TAT.
- Monitor business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times.
- To assist functional head finance on the annual budget.
- Organizing venues for annual budget meetings and other events like trade parties, staff parties, conferences, external training, etc.
- Assisting Travel Team in organizing & arranging the hotel stay of Guests from HO, Seminars & Training Program for their travel requirement(s)
- Preparing MIS, Cost benefit analysis, reports for submission to management.

Vendor management





- Vendor management and vendor Assessment Pan India
- Timely reviewing the records of all the AMC & Rate Contracts for all locations
- Contract management i.e., Preparing documents to put tenders for contractors

Coordination with Legal, Compliance Team and Consultant

- Liaising with government authorities, licenses department, Consultant & Authorities, etc. For smooth and seamless compliance with required statutory and legal requirement across all locations
- Possess knowledge of legal and contract documentation, drafting & vetting compliance, and diligence issues.
- Ensure all service contracts, IT & NON-IT ASSESTS procurement have all compliance in place.

Key performance standards

Procurement, Real Estate, Asset Management, Vendor Management & Financial Management

Preferred candidate profile

- Candidates with B. Com degree, work experience of 5+ years working with shipping, MNC, Corporate Offices managing procurement of IT & Non-IT Asset and facility management.
- Excellent communications skills, verbal & written.
- Excellent command over MS office.
- Candidate with certification in administration & facility management, EHS, First Aider and fire safety will be preferred.

📌 Administration And Procurement (Maharashtra)
🏢 CMA CGM
📍 Maharashtra