Required Qualifications
3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work with MS Office knowledge for executive/upper level management.

Additional or Preferred Qualifications
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
OR equivalent experience.
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Responsibilities
Calendar Management
Provides strategic calendar management and time planning support for Org. Leaders. Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs. Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff. Leads and owns decision making processes in close partnership with peers and stakeholders (e.g., Directors, Business Managers, Human Resources) and external leaders/business support. Exercises a sense of priority and awareness for high impact meetings, urgent business needs and ensures follow-up. Manages ambiguity and remains calm in stressful situations.

Cross-Functional Collaboration and Communication
Strengthens their network (internally and externally) across organizations to enable their team and leader's work. Proactively drives communication and liaises between executives, central teams, and other business partners to share information and best practices that drive efficiency. Uses executive maturity and independent judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader. Communicates with executive maturity to external partners/audiences and third parties.





Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)
Collaborates with hiring managers to ensure a smooth onboarding process. (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to recent employees, vendors, and interns as an essential contact for questions and company information. Connects new hires with the right stakeholders. Provides high-level support for a seamless onboarding experience. Lands and manages headcount management activities in collaboration with team including transfers/departures, reporting, offboarding, and transactions within headcount management tools. Works in partnership with Finance and team members to provide up-to-date headcount figures.

Event Coordination and Logistics
Manages, plans, and develops events. Takes responsibility for event outcomes and demonstrates executive presence. Leads a team of event planners if needed. Partners with management to understand event aspirations and target goals. Develops and leverages resources for reuse to drive efficiency.

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
Owns expense management including documentation (e.g., purchase orders [POs], receipts), expense tracking, and policy compliance. Educates administrative team Policy to ensure compliancy across team/division/organization and escalates issues as needed. Functions as interim approver for executive office. Oversees supply management and planning and promotes compliance with supply management policies and procedures within an organization.



Manages discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. Identifies and resolves expense and supply related issues by communicating with senior leaders and Finance as applicable.

Rhythm of Business (ROB)
Partners with leader and managers on building and managing annual rhythm of business (ROB), including fiscal year calendar and executive meeting schedule (e.g., Human Resources [HR] cadence, fiscal cadence, Senior Leadership Team cadence, company-wide and/or employee resource group cadence). Strategically communicates ROB cadence and helps to manage workloads, as needed. Identifies and advises on patterns across ROBs.
Space Management and Planning
Oversees space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), cascading space management vision to fellow team members.
Travel Management
Works with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation, security) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages all travel logistics and maximizes trip itineraries. Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel. Maintains availability and acts with urgency to address travel changes as they arise. Drives proactive communication across stakeholders ahead of travel and may communicate with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes. Ensures required documents (e.g., visas, passports, immunization records) are obtained for international travel. Disseminates and enforces travel policies and expectations. May accompany leaders on business trips (e.g., Inspire, Ready) to provide onsite support.

📌 Administrative Assistant 1 (Bengaluru)
🏢 TRIGENT SOFTWARE PRIVATE
📍 Bengaluru