The Role
We are looking for a professional, dynamic, team player and active person with facilities and office management experience. In this role, you will be the heartbeat of our office—ensuring a seamless daily experience for our engineers, leaders and guests. This role includes managing all day-to-day office processes, coordinating small projects, and maintaining the overall facility.
This is an office-based position.

What You’ll Do
Execute daily office walkthroughs to ensure that the office is sparkling clean and fully stocked with the supplies employees need Work with the Global Workplace Team and contractors to ensure health & safety, including fire safety. Maintain a supply of first aid equipment Manage ordering of food/drinks and supplies, including vendor coordination (janitorial services, utility vendors, food suppliers, etc.) and associated budgets Ensure a welcoming reception experience for employees and visitors. Manage mail/shipping functions for the office. Support new hire onboarding with desk set-up, office tours, and supplies.



Set a positive tone for current hires Act as a point of contact for employee and visitor requests, comments, and concerns Manage office ticketing system and resolve requests or issues efficiently Execute preventative office maintenance and small projects, including budget management Coordinate all purchases of furniture, fixtures, and equipment for the office Work with property management to ensure maintenance is being performed and all issues are resolved Ensure the office is compliant with Veeva security standards, including managing the badging process in the office Manage and coordinate all logistical details for onsite events - meeting rooms, AV setup, food & beverage, and rentals Work with employees to develop regular gatherings and office events Plan and execute annual employee events, including holiday party and summer event Raise invoices through Coupa, track payments, and actively follow up with vendors for missing inv

📌 Office Coordinator (Hyderabad)
🏢 Veeva Systems
📍 Hyderabad