Key Responsibilities:

Reimbursement Processing:

- Process and validate employee claims for travel, lodging, conveyance, mobile, food, and other expenses as per company policy.
- Scrutinize supporting documents for authenticity, policy compliance, and necessary approvals.
- Post and reconcile reimbursement entries in the accounting system daily and weekly.
- Ensure timely disbursal of approved claims while adhering to cut-off timelines.

Liaison & Stakeholder Management:

- Coordinate with employees, line managers, and HR for discrepancies, missing documents, or policy clarifications.
- Escalate anomalies or suspected frauds to Finance Manager.
- Train current employees on reimbursement submission process and tools.

Reporting & Documentation:

- Maintain trackers and dashboards highlighting pending claims and processing SLAs.
- Prepare MIS reports on reimbursement trends, employee-wise claim analysis, and budget utilization.




- Ensure proper documentation for internal and external audits.
- Support statutory compliance for TDS/GST and identify non-compliant claims.

Process Improvement & Automation:

- Participate in monthly and quarterly closing processes by providing accurate reimbursement data.
- Flag repetitive issues or system gaps for policy improvement.
- Assist in automation initiatives and system testing for reimbursement workflow upgrades.

Technical Skills:

- Proficient in MS Excel (VLOOKUP, Pivot tables, etc.)
- Familiarity with GST/TDS implications on reimbursements

Preferred Skills:

- Experience in reimbursement processing in hospitality, F&B;, or shared services
- Exposure to process automation or workflow tools
- Ability to handle large volumes and work under pressure
- Basic knowledge of internal controls and audit readiness

📌 Accounts Payable Specialist (Gurugram)
🏢 Stanza Living
📍 Gurugram