Job Title: Executive Secretary to MD Designation : Executive Secretary

Job Location - Andheri, Mumbai — candidates within close vicinity are preferred.

Overview:

Executive secretary to MD is responsible for organising and managing daily activities like calendar scheduling, arrangements and providing the needed support to MD. This role is also responsible for ensuring alignment and healthy relationships with stakeholders and communicates on behalf of MD.

Primary Responsibilities:
To organize and manage daily activities which include scheduling and organizing meetings and conference calls, including arrangement of logistics, meeting space, communication and catering.
Calendar management
To coordinate and communicate effectively with internal and external parties all heads, provide effective administrative support to ensure smooth operation.
To provide support to the MD in the follow up and completion of departmental work plans
Participate in review meetings and help prepare minutes and track follow up tasks mainly using MS Teams.




Ensuring alignment and healthy relationships with stakeholders and communicates on behalf of the MD
Keep track of tasks assigned to team members and follow up activities with other support functions, business units, partners, customers etc.
Play a key role in the formatting and presentation of corporate materials and documents.
Day to day planning calendar and work planning and organization of the Managing Director's Work.
Dealing with the Managing Director's post and correspondence.

Secondary Responsibilities:
To ensure complete process reporting and review on time with a summary
To conduct research/ analysis as directed by the MD using AI platforms
To arrange and manage other supporting activities as assigned by the MD.

Qualifications:

Bachelor’s degree in any stream (must), MBA (prefrred)

Key Requirements:

~15–18 years of experience in a similar role or related domain

~ Excellent communication and stakeholder management skills

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📌 Executive Assistant (Mumbai)
🏢 RANDSTAD INDIA
📍 Mumbai