We’re Hiring | Executive Assistant to Managing Director

Location: Mumbai

We are looking for a highly organized, tech-savvy, and proactive Executive Assistant to support the Managing Director . This role goes beyond traditional administrative support and requires someone who can bring structure, leverage digital tools (including AI), and contribute to strategic workflows .

Role Overview

As an Executive Assistant to the Managing Director, you will act as a key enabler to leadership , ensuring seamless day-to-day operations while also supporting on presentations, reviews, and strategic initiatives . You will be expected to bring efficiency, discretion, and strong execution skills .

Key Responsibilities

1. Executive & Calendar Management

- Manage the MD’s calendar, scheduling, and prioritization of meetings .
- Coordinate internal and external meetings, ensuring agenda readiness and follow-ups .
- Handle travel planning, itineraries, and logistics .

2. Communication & Coordination

- Act as a point of coordination between the MD and internal/external stakeholders.
- Draft and manage professional communication, emails, and documents .
- Ensure smooth office-level coordination and administrative support .

3. Meetings & Reviews

- Prepare and circulate Minutes of Meeting (MoMs) with clear action items.
- Support in organizing and tracking QBRs (Quarterly Business Reviews) and MBRs (Monthly Business Reviews) .
- Follow up on key deliverables and ensure timely closure of action points .

4. Presentation & Data Management

- Build high-quality presentation decks (PowerPoint/Canva) for leadership meetings.




- Work extensively on Excel for data tracking, dashboards, and reports .
- Compile data and insights to support decision-making and reviews .

5. Tech & AI Enablement

- Leverage AI tools and digital platforms to improve productivity, documentation, and reporting.
- Bring in new-age tools and automation ideas to streamline workflows.

6. Strategic & Operational Support

- Assist the MD on strategic initiatives, special projects, and business priorities .
- Provide structured inputs, research, and coordination support on key tasks.
- Maintain confidentiality and handle sensitive information with discretion.

What We’re Looking For

- 4-6 years of experience as an Executive Assistant or in a similar role supporting senior leadership.
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook) .
- Hands-on experience with presentation tools like Canva .
- Familiarity with AI tools (ChatGPT, Perplexity, Gemini, etc.) will be a strong advantage.
- Excellent communication, coordination, and stakeholder management skills .
- Strong organizational ability and attention to detail .
- Ability to multitask, prioritize, and work in a rapid-paced environment .

What Makes You a Great Fit

- You are structured, proactive, and solution-oriented .
- You bring a digital-first mindset and enjoy using tools to improve efficiency.
- You can balance execution with strategic thinking .
- You are reliable, discreet, and detail-focused.

Interested?

If this role aligns with your experience, drop your CV at [email protected] with the subject line:

“Application - Executive Assistant to MD”

📌 Executive Assistant (Mumbai)
🏢 Adfactors PR
📍 Mumbai