We’re Hiring | Executive Assistant to Managing Director
Location: Mumbai

We are looking for a highly organized, tech-savvy, and proactive Executive Assistant to support the Managing Director . This role goes beyond traditional administrative support and requires someone who can bring structure, leverage digital tools (including AI), and contribute to strategic workflows .

Role Overview
As an Executive Assistant to the Managing Director, you will act as a key enabler to leadership , ensuring seamless day-to-day operations while also supporting on presentations, reviews, and strategic initiatives . You will be expected to bring efficiency, discretion, and strong execution skills .

Key Responsibilities
1. Executive & Calendar Management
Manage the MD’s calendar, scheduling, and prioritization of meetings .
Coordinate internal and external meetings, ensuring agenda readiness and follow-ups .
Handle travel planning, itineraries, and logistics .
2. Communication & Coordination
Act as a point of coordination between the MD and internal/external stakeholders.
Draft and manage professional communication, emails, and documents .
Ensure smooth office-level coordination and administrative support .
3. Meetings & Reviews
Prepare and circulate Minutes of Meeting (MoMs) with clear action items.
Support in organizing and tracking QBRs (Quarterly Business Reviews) and MBRs (Monthly Business Reviews) .
Follow up on key deliverables and ensure timely closure of action points .
4. Presentation & Data Management
Build high-quality presentation decks (PowerPoint/Canva) for leadership meetings.




Work extensively on Excel for data tracking, dashboards, and reports .
Compile data and insights to support decision-making and reviews .
5. Tech & AI Enablement
Leverage AI tools and digital platforms to improve productivity, documentation, and reporting.
Bring in new-age tools and automation ideas to streamline workflows.
6. Strategic & Operational Support
Assist the MD on strategic initiatives, special projects, and business priorities .
Provide structured inputs, research, and coordination support on key tasks.
Maintain confidentiality and handle sensitive information with discretion.

What We’re Looking For
4-6 years of experience as an Executive Assistant or in a similar role supporting senior leadership.
Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook) .
Hands-on experience with presentation tools like Canva .
Familiarity with AI tools (ChatGPT, Perplexity, Gemini, etc.) will be a solid advantage.
Excellent communication, coordination, and stakeholder management skills .
Strong organizational ability and attention to detail .
Ability to multitask, prioritize, and work in a fast-paced environment .

What Makes You a Great Fit
You are structured, proactive, and solution-oriented .
You bring a digital-first mindset and enjoy using tools to improve efficiency.
You can balance execution with strategic thinking .
You are reliable, discreet, and detail-focused.

Interested?
If this role aligns with your experience, drop your CV at [email protected] with the subject line:
“Application - Executive Assistant to MD”

📌 Executive Assistant (Mumbai)
🏢 Adfactors PR
📍 Mumbai