Job Description Procurement / Purchasing Officer (Printing Industry)

Position: Procurement / Purchasing Officer

Department: Procurement & Supply Chain

Reports To: Procurement Manager / General Manager

Company Profile:
CI Group

https://cigroup.co.tz/

CI Group Limited is East Africas leading supplier of systems-driven, integrated print solutions, providing a turnkey service to the marketing, advertising, and general communications industry across numerous print technologies.

We have the widest range of print-centric technologies and capabilities available in East Africa, with capability of handling the complete process, from origination through production, distribution and final delivery.

Job Purpose

To manage the procurement of all materials, consumables, equipment, and services required for Digital Printing (DGI), Offset Printing, Signage, Branding, Production, and other company departments while ensuring cost efficiency, quality, and timely delivery.

Key Responsibilities

Procurement & Purchasing

Source and purchase materials, consumables, spare parts, and services required by all departments.

Obtain quotations from multiple suppliers and prepare price comparison reports.

Negotiate prices, payment terms, delivery schedules, and contracts to achieve the best value for the company.

Issue Purchase Orders (POs) and ensure timely follow-up with suppliers.

Develop and maintain strong relationships with existing and new suppliers.

Printing & Production Procurement

Procure materials for:

DGI/Digital Printing (vinyl, banner, mesh, one-way vision, canvas, photo paper, laminates, inks, print heads, machine spares, etc.).

Offset Printing (paper, art cards, inks, plates, chemicals, finishing materials, binding materials, packaging materials, etc.).

Signage and Branding materials (acrylic, alucobond, LED modules, flex, PVC boards, steel, aluminum profiles, etc.).

Ensure materials meet production specifications and quality requirements.

Inventory & Stock Management

Monitor stock levels and maintain minimum and maximum inventory levels.





Coordinate with stores and production departments to avoid stock shortages.

Track fast-moving and critical items and ensure timely replenishment.

Cost Control & Analysis

Conduct market research to identify cost-saving opportunities.

Prepare regular price comparison and procurement reports.

Monitor supplier performance and recommend alternative suppliers when necessary.

Support costing and estimation teams by providing updated material prices.

Coordination & Compliance

Coordinate with production, sales, stores, finance, and management teams regarding procurement requirements.

Ensure all procurement activities comply with company policies and procedures.

Maintain accurate procurement records and documentation.

Key Performance Indicators (KPIs)

Timely procurement of requested materials.

Cost savings achieved through negotiations.

Reduction in stock shortages and emergency purchases.

Supplier performance and on-time delivery rates.

Accuracy of procurement documentation and reports.

Inventory turnover and stock optimization.

Qualifications & Experience

Diploma or Bachelor's Degree in Procurement, Supply Chain, Business Administration, or related field.

Minimum 35 years of procurement experience, preferably in the printing, advertising, signage, or manufacturing industry.

Solid negotiation and supplier management skills.

Knowledge of DGI, offset printing, signage, and production materials is highly preferred.

Proficiency in Microsoft Excel, ERP systems, and procurement reporting.

Required Skills

Negotiation and commercial awareness.

Analytical and cost management skills.

Strong communication and coordination abilities.

Attention to detail and organizational skills.

Ability to work under pressure and meet deadlines.

Problem-solving and decision-making capabilities.

Expected Commitment: The Procurement Officer is expected to proactively plan purchases, maintain uninterrupted material availability, continuously seek cost reductions, develop reliable supplier networks, and contribute to the overall efficiency and profitability of the company.

📌 Procurement Executive (India)
🏢 CI Group
📍 India