- Should have a degree from a reputable university.
- 5+ years experience working in an office setting
- Excellent written and verbal communication skills
- Proficient with Microsoft Office software
- Ability to multi-task and prioritize assignments
Responsibilities and Duties
- Provide administrative support for the operations team
- Maintaining logs and monitoring daily reports
- Polite but Persistent Follow-Ups (Internal/External) on Phone/ Text / Emails
- Helping and guiding the site team in the preparation of daily reports
- Maintaining manpower log for the payroll activities.
- Daily communication with PMs & Supers
- Change order follow-up & Closeout works to follow up.
- Projects Permit renewal assignment
- Perform accounting tasks, including payroll, invoicing, and budget tracking
Please Note:
- We do not have a Cab facility for Pick and Drop.
- We do not have work from home.
- Office timings 12 Noon to 9:30 PM
- Job Location: Hyderabad - India.
Relevant Experience Required for this Job: The job profile exclusively involves handling some functions of accounting and payroll for our company located in the USA.
a. Certified Payroll Reports
- Should be able to understand and generate weekly Certified Payroll Reports with supporting documents for companys in-house man-power and sub-contractors’ man-power as required in the USA.
- Should be able to minimize discrepancies in daily work report shared by the Project Managers (PMs)
by interacting with them positively and explaining the guidelines of Daily Reports.
b. Invoicing
- Should be able to prepare draft Invoices with the help of inputs from Project Managers on a monthly basis, as per standard/approved invoicing formats followed in USA .
- Should be able to learn and prepare Invoices/AIAs/Pencil Copies (Draft Invoices) and share with the clients in USA for their approval and once approved should be marked for AR follow up.
- Should be able to follow up persistently with in-house PMs and clients for completion of pending tasks from their side.
c. Accounts Receivable
- Should be able to handle Accounts Receivable reports and follow ups independently with clinets in USA.
- Should be able prepare AR ageing reports and follow up with clients for the over due invoices and provide the clients with invoice supporting documents during AR follow up.
Why Join Us?
At AASNAA Engineers, you’ll work alongside some of the best professionals in the industry, supporting prestigious projects in Current York City, Upstate New York, and Connecticut, including:
- World Trade Center, NY
- Citigroup Headquarters
- United Nations Headquarters
- JFK, NYC.
- City & State Universities of New York
- NYC School Construction Authority
- and many more.
We are the dedicated engineering support partner for NewYork Based Contracting Company, handling $500M+ contracts in cutting-edge, high-profile developments.
You’ll join our growing Engineering Support Team in Hyderabad, India where your expertise will make a real difference.