Job Description: Executive Assistant to the MD (EATOMD)

Role Objective

We are seeking a high-energy, proactive, and exceptionally organized Executive Assistant (EA). Unlike a conventional secretary, this role requires someone with the "get-it-done" spirit— resourceful, sharp, and capable of managing complex follow-ups and personal tasks with absolute integrity.

Key Responsibilities

- Dynamic Follow-ups: Act as the "right hand" to the MD, ensuring every task assigned to the team is tracked, followed up on, and completed.
- Data & Documentation: Manage reports, link sheets, and handle complex data using MS Excel (VLOOKUP, Pivot Tables) and Word.
- Operational Coordination: Bridge the gap between the MD and other department heads to ensure deliverables are met.
- Communication: Draft official letters, emails, and handle professional correspondence in excellent English.
- Personal Assistance: Manage the MD’s personal tasks and schedule with high levels of honesty and discretion.

Candidate Profile & Requirements

Experience

3–5 years as an Assistant/Secretary to an MD (Office Coordinators with strong Admin/Coordination backgrounds are also welcome).

Education

Graduate from a secretarial college.

Primary Skill

Excellent Follow-up Skills. This is the most critical requirement.

Technical Skills

Proficient in MS Office (Advanced Excel & Word) and highly resourceful at Google Search. Shorthand is a plus.

Personal Traits

High integrity, job stability (no frequent job hopping), and a proactive "problem-solver" mindset.

Logistics

Residing within 45 minutes of the office; stable family background.

Interview & Evaluation Framework

To ensure we find the right fit, the interview will be divided into three core pillars:

1. Background & Integrity Check

- The Journey:



A detailed walkthrough of your life from birth, schooling, and career gaps. We look for honesty in timelines.
- Professional Trail: Deep dive into why you left previous roles and what your deliverables were.
- Reference Verification: We conduct strict landline-based reference checks with previous reporting managers to verify strengths, weaknesses, and reliability.

2. Skill Set Evaluation (The "Anne Hathaway" Test)

- Follow-up Logic: How do you maintain a growing task list? How do you ensure nothing falls through the cracks from Day 1 to Day 2?
- Conflict Management: How do you handle senior employees who might have "ego issues" or resist following up on tasks?
- Proactiveness: Examples of when you took responsibility without being asked.

3. Practical Technical Test

- Excel Test: A live exercise involving VLOOKUPs, Pivot Tables, and data linking.
- English/Drafting: A dictation test and a task to draft an official email/letter.
- Research: A timed Google Search task to find specific information.

Compensation & Benefits

- Salary: ₹15,000 to ₹25,000 per month (based on experience and skill set).
- Growth: We provide training via contemporary resources (YouTube/Internal) for any secondary skills where the candidate shows potential.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

- Cell phone reimbursement
- Flexible schedule
- Food provided
- Leave encashment
- Paid time off
- Provident Fund

Ability to commute/relocate:

- Thiruvarur, Tamil Nadu: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:

- Bachelor's (Preferred)

Experience:

- Analytical: 3 years (Preferred)

Language:

- Tamil (Preferred)
- English (Preferred)
- Hindi (Preferred)

Work Location: In person

📌 Executive Assistant to MD (India)
🏢 Vamsha Retail Ventures Private
📍 India