Job Description

Job Description

Role Overview

The Admin professional is responsible for ensuring smooth day-to-day operations of the office, managing administrative tasks, supporting staff requirements, coordinating facility services, and maintaining an efficient work environment.

Key Responsibilities

1. Office & Facility Management

- Manage office premises, cleanliness, and upkeep.

- Coordinate with housekeeping, security, and maintenance teams.

- Ensure availability and maintenance of office supplies, stationery, and equipment.

- Handle repair & maintenance activities with vendors (electrical, plumbing, IT support, etc.).

2. Administrative Support

- Manage visitor entry, reception, and front-desk operations.

- Handle incoming/outgoing mail, courier, and communication logs.

- Prepare letters, reports, purchase requests, and documentation.

3. Vendor & Procurement Coordination

- Identify vendors for office supplies, services, and contracts.

- Negotiate quotations, compare proposals, and prepare purchase orders.

- Track vendor performance and manage AMC (Annual Maintenance Contracts).

4. Travel & Logistics

- Arrange employee travel, accommodation, and transportation.

- Maintain travel records, bookings, and expense reports.

- Coordinate company vehicle management (fuel logs, driver schedules, service records).

5. Compliance & Record Management

- Maintain administrative records, bills, agreements,



and licenses.

- Ensure compliance with safety standards, statutory norms, and audit requirements.

- Assist with asset inventory and monitoring.

6. Event & Meeting Coordination

- Coordinate internal meetings, conferences, and company events.

- Make arrangements for refreshments, equipment setup, and logistics.

7. HR & Operational Support (Optional based on role)

- Assist with onboarding formalities, ID card processing, and induction support.

- Maintain attendance reports and employee database updates.

Required Skills & Qualifications

- Bachelor’s degree in any discipline.

- 1–5 years of experience in administration (depending on level).

- Strong communication, coordination, and multitasking abilities.

- Proficiency in MS Office (Excel, Word, PowerPoint).

- Knowledge of vendor management and basic accounting preferred.

Key Competencies

- Strong organizational skills

- Attention to detail

- Problem-solving ability

- Qualified etiquette

- Time management

- Ability to work independently

Job Snapshot

Updated Date

17-04-2026

Job ID

Job_SPML_0582

Department

MANAGEMENT TEAM

Location

BESS - CITY OFFICE, Pune, Maharashtra, India

Experience

10 - 14 Years

Employee Type

REGULAR

Employee Sub Type

REGULAR PROBATION

Salary Range

INR 500000 - 600000 (Annual)

📌 EXECUTIVE (India)
🏢 SPML Infra
📍 India