Executive / Senior Executive – Registrar Office

Department:

Registrar Office

Employment Type:

Full-Time

Job Summary:

The Executive / Senior Executive – Registrar Office is responsible for supporting the academic administration of the institution by maintaining student records, coordinating examination and academic processes, ensuring compliance with university and regulatory guidelines, and facilitating smooth communication between departments. The role requires robust organizational skills, attention to detail, and the ability to handle confidential information.

Key Responsibilities:

- Maintain and update student academic records, admissions, registrations, and enrollment data.
- Coordinate with academic departments regarding student registration, examinations, results, and graduation processes.
- Prepare, verify, and issue academic documents such as transcripts, certificates, migration certificates, and degree-related records.
- Ensure compliance with university regulations, statutory bodies, and institutional academic policies.
- Assist in organizing academic council meetings, board meetings, and maintain official records and minutes.
- Coordinate examination schedules, result processing, and academic calendars.
- Prepare reports and documentation required for accreditation, audits, inspections, and regulatory authorities.
- Handle student and faculty queries related to academic records and administrative procedures.
- Maintain confidentiality and accuracy of all institutional records and documentation.
- Coordinate with internal departments to ensure smooth execution of academic and administrative activities.
- Support the implementation and effective use of ERP or Student Information Management Systems.




- Perform any other administrative responsibilities assigned by the Registrar.

Qualifications:

- Bachelor's degree in any discipline (Master's degree preferred).
- 2–5 years of experience for Executive and 5–8 years of experience for Senior Executive in academic administration, registrar office, or higher education institutions.

Required Skills:

- Excellent organizational and documentation skills.
- Strong knowledge of academic administration and university processes.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and ERP/Student Information Systems.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Strong interpersonal and coordination skills.
- Ability to maintain confidentiality and handle sensitive information.

Preferred Skills:

- Experience working in universities, colleges, or educational institutions.
- Knowledge of regulatory requirements such as UGC, AICTE, NAAC, NBA, or other higher education compliance frameworks.
- Experience in academic audits, accreditation, and institutional reporting.

Key Performance Indicators (KPIs):

- Accuracy and timely maintenance of student records.
- Timely issuance of academic documents and certificates.
- Compliance with academic regulations and statutory requirements.
- Timely completion of examination and academic administration activities.
- Quality and accuracy of reports submitted to regulatory bodies.
- Internal stakeholder and student satisfaction with registrar services.

Share Cv : [email protected]

Contact No: +91-XXXXXXXXXX

Pay: ₹25,000.00 - ₹32,000.00 per month

Work Location: In person

📌 Executive { Registrar} (India)
🏢 Chandigarh Group Of Colleges Jhanjeri
📍 India