Why this role exists:

The Procurement Contracts Administrator is responsible for the end-to-end administrative lifecycle of Officeworks procurement contracts, ensuring a seamless interface between commercial intent and legal execution. This role safeguards the integrity of contractual data, providing the business with a single source of truth for all supplier agreements. By maintaining rigorous governance frameworks and oversight of the contract repository, the role mitigates operational and legal risks associated with expired or poorly documented agreements.

The role also supports the Procurement team with lower-risk supplier engagements, including managing simple contract renewals, coordinating basic commercial discussions and supporting direct renegotiations with suppliers where appropriate.

Where you will make a difference:

In this role you will:

Contract Lifecycle Administration:

- Drive the contract execution process by coordinating signatures and ensuring all legal and internal approvals are secured.
- Manage the central contract repository (CLM), ensuring all records are accurate, up-to-date, and easily accessible.
- Prepare and coordinate contract documentation for execution in accordance with Officeworks legal standards.
- Lead the tracking of contract expiries and renewal milestones, providing timely alerts to prevent service discontinuity.
- Oversee administrative aspects of contract variations, amendments, and terminations to reflect changing business requirements.

Governance, Risk & Compliance:

- Partner with Legal and Finance teams to ensure procurement documentation aligns with corporate governance and audit standards.
- Ensure every contract record contains necessary evidence of competitive bidding or approved waivers.
- Monitor supplier compliance with mandatory documentation requirements,



such as insurance certificates and Modern Slavery statements.
- Improve data integrity by conducting regular audits of the contract database and resolving discrepancies.
- Identify and escalate breaches of the procurement policy identified during the administration process.

Reporting & Process Improvement:

- Generate regular reports on contract volumes, expiry profiles, and workload status for Procurement leadership.
- Deliver the monthly Contract Expiry and Milestone Report to the Procurement Leadership Team.
- Identify opportunities to automate or streamline the contract execution and storage workflow.
- Maintain and update internal "How-To" guides regarding contract submission and approval processes.

Who you will be working with:

- Internal Delivery Teams: Head of Procurement, Category Managers, Procurement Analysts, and Sourcing Specialists.
- Internal Partners: Legal Team, Finance/Accounts Payable, Risk and Compliance, and IT.
- External Partners: Supplier Base, Third-party Service Providers, and Wesfarmers Group Business Units.

What success looks like:

- Data Integrity: High accuracy in contract metadata entry within the CLM system.
- Compliance: Ensure contracts are not executed without meeting the required internal delegation of authority (DOA) approvals.
- Operational Reliability: Monthly delivery of the Contract Expiry and Milestone Report to the Procurement Leadership Team.
- Efficiency:



Completion of administrative execution workflows within agreed departmental SLAs.

How you will lead:

Individual Contributor:

- Lives our Officeworks values and behaviors
- Proactively contributes to a safe working environment, escalates appropriately if there are unsafe conditions or inappropriate behavior
- Operates in line with applicable Officeworks company policies and Code of Conduct
- Demonstrates a strong sense of personal accountability and curiosity to learn and develop

Qualifications and work experience:

Essential:

- Experience: 2+ years in contract administration, procurement support, or a high-volume commercial administrative role.
- Proven experience managing structured documentation and records management systems within a large corporate environment.
- Demonstrated ability to manage multiple tasks with competing deadlines while maintaining high attention to detail.
- Strong capability in maintaining digital records and version control.
- Basic understanding of contract structures, indemnity, and commercial terms.
- A disciplined approach to following governance frameworks and standard operating procedures.
- Robust written and verbal communication skills to interact with stakeholders at various levels.
- Technical Skills: Advanced skills in Microsoft Office (Word, Excel, SharePoint, Teams).
- Data Standards: Meticulous approach to data entry to ensure zero errors in legal records.

Preferred:

- Education: Bachelors degree in Business Administration or a related discipline is desirable.
- Systems: Experience working with Contract Lifecycle Management (CLM) or ERP systems such as SAP, Oracle, or Ariba.
- Legal Knowledge: Basic understanding of contract structures, indemnity, and commercial terms.

📌 Procurement Contracts Administrator (Bengaluru)
🏢 Officeworks
📍 Bengaluru