This is not a conventional Executive Assistant role.
We are looking for a sharp, ambitious skilled who wants to grow into a Chief of Staff. You will operate as the right hand to the CEO / MD - managing the rhythm of the business, keeping critical work-streams on track, and ensuring that leadership time is spent where it matters most. From diary management and MoMs to accompanying the Founder to board-level meetings, coordinating team travel, and driving alignment across functions - this role is broad by design.
If you are detail-obsessed, discreet, calm under pressure, and hungry to understand how a business is run from the inside - this role will give you unmatched exposure and a defined path to grow.
Key Responsibilities
Diary & Schedule Management
- Own the Founder/MD's calendar end-to-end - scheduling, prioritising, and protecting time with precision.
- Anticipate scheduling conflicts before they arise and resolve proactively.
- Coordinate across time zones with investors, board members, clients, and internal teams.
- Prepare daily and weekly briefing notes so the MD walks into every commitment fully prepared.
- Gate and filter meeting requests, ensuring only high-value engagements reach the MD's calendar.
Minutes of Meetings (MoM) & Action Tracking
- Attend and document all key leadership, board, and strategic meetings - capturing decisions, action items, and owners with precision.
- Circulate structured MoMs within 24 hours with clear accountability and deadlines.
- Own a living tracker of open action items across all workstreams; follow up relentlessly until closure.
- Flag delayed or at-risk items to the MD proactively, with context and suggested resolutions.
- Workstream Monitoring & Business Rhythm
- Maintain visibility across all active business workstreams - tracking progress, blockers, and milestones on behalf of the MD.
- Prepare weekly and monthly dashboards that give the MD a consolidated view of priorities and business healt