Key Responsibilities: Executive Support:

- Manage the CEO's calendar, appointments, meetings, and travel arrangements with precision.
- Handle confidential documents and sensitive information with discretion and integrity.
- Prepare, review, and format reports, presentations, and correspondence for internal and external communication.

Strategic & Project Support:

- Assist in tracking key business metrics, strategic projects, and departmental updates.
- Coordinate with leadership teams and stakeholders to ensure alignment on priorities and deliverables.
- Support the CEO in planning board meetings, investor decks, and high-stakes engagements.

Stakeholder & Communication Management:

- Act as the primary point of contact for internal and external stakeholders seeking access to the CEO.
- Liaise effectively with department heads, board members, partners, and clients.
- Draft emails, memos, and briefing notes; manage and prioritize communication flow.

Meeting Coordination & Follow-up:

- Organize and facilitate executive meetings, including agendas, minutes, and action tracking.
- Follow up on tasks and commitments to ensure deadlines are met.

Administrative Excellence:

- Organize documentation,



maintain filing systems (digital and physical), and ensure office efficiency.
- Manage expenses, reimbursements, and any required procurement on behalf of the CEO.

Qualifications & Experience:

- Bachelor's degree in Business Administration, Management, or related field (MBA is a plus).
- 5–10 years of experience as an Executive Assistant or in a similar role supporting C-suite executives.
- Exceptional written and verbal communication skills.
- High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with tools like Notion, Slack, Zoom, Trello, or CRM platforms.
- Robust organizational and multitasking skills with a proactive mindset.

Preferred Attributes:

- Discretion, integrity, and the ability to handle confidential information with maturity.
- Strong business acumen and understanding of corporate environments.
- Calm under pressure with the ability to juggle multiple high-priority tasks.
- Ability to anticipate needs and take initiative without being asked.

Skills: Slack, Excel, Powerpoint, Word, Business Administration, Outlook

Experience: 1.00-3.00 Years

📌 Executive Assistant To CEO (Kolkata)
🏢 MINDSTECH
📍 Kolkata