Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

The Executive Administrator provides high-quality administrative and operational support to leaders and/or business teams, ensuring effective day-to-day operations. The role is responsible for managing calendars, coordinating meetings, arranging travel, processing expenses, maintaining trackers, supporting team activities, and delivering timely administrative assistance across a range of business processes.

The successful candidate will be highly organised, detail-oriented, customer-focused, and capable of managing multiple tasks while maintaining a high level of accuracy and professionalism.

Role accountabilities:
Administrative Support




- Provide administrative support to assigned leaders and/or business teams.
- Manage calendars, schedule meetings, coordinate invitations, and resolve diary conflicts.
- Support inbox management, monitor shared mailboxes, prioritise requests, and ensure timely follow-up on actions.
- Draft, format, and proofread documents, reports, presentations, and correspondence.

Meeting & Team Coordination
- Organise internal and external meetings, including room bookings, catering, technology setup, and meeting logistics.
- Prepare agendas, meeting packs, action logs, and meeting minutes where required.
- Track actions and follow up with stakeholders to ensure completion.
- Support team engagement activities, town halls, workshops, leadership visits, and team events.

Travel & Expense Management
- Arrange domestic and international travel bookings, including flights, accommodation, ground transportation, and itin

📌 Executive Admin (Navi Mumbai)
🏢 Arcadis
📍 Navi Mumbai