Finance Manager - Accounts Payable Role Overview As the Finance Manager - Accounts Payable you will lead a distributed AP team responsible for managing vendor payments reimbursements lease obligations marketing disbursements and utility payments across all verticals and campuses You will act as the primary escalation point for all payment-related issues from across the organization and enforce strict adherence to financial controls and SOPs This role demands strong leadership operational rigor and proactive communication with multiple internal and external stakeholders Key Responsibilities Leadership Escalation Oversight - Lead and manage the accounts payable operations across multiple verticals functions and campuses - Act as the escalation authority for all payment-related concerns ensuring timely resolution and root-cause correction - Ensure consistent application of company-wide SOPs for purchase and payment processes - Foster accountability in vertical finance teams through regular reviews and policy reinforcement Vendor Invoice Management - Oversee vendor onboarding KYC compliance and payment term management - Ensure timely accurate processing of all invoices with three-way matching PO-GRN-Invoice - Validate procurement quotes and support the purchasing function by enforcing vendor selection protocols - Ensure invoices are approved only after all documentation and compliance checks are in place Functional Payments Coverage - Handle payments for inventory and fixed assets ensuring capitalization and proper tagging - Manage marketing and advertising disbursements in line with approved campaign budgets - Oversee faculty-related payouts including visiting lectures guest faculty and honorariums - Manage lease obligations including building rent disbursals with contract verification and compliance - Process employee reimbursements and petty cash with verification of backup - Execute and control credit card and prepaid card usage and reconciliations - Monitor and process all utility payments across geographies Financial Controls Compliance - Enforce financial discipline and internal control procedures across all payment workflows - Validate that all transactions are in line with approval hierarchies and audit trails - Ensure complete GST TDS and other statutory compliance across the vendor spectrum - Prepare and review reconciliations returns and statutory filings Cost Center Accounting Documentation - Ensure accurate mapping of all expenses to the correct cost centers departments and campuses - Track and analyze spend variances against budget - Maintain audit-ready documentation and electronic records for all AP transactions Audit Support Process Governance - Support internal statutory and tax audits by preparing complete AP schedules and documentation - Identify recurring issues and drive process enhancements to minimize errors and delays - Conduct regular compliance checks and gap assessments Systems Reporting - Utilize ERP tools and workflow systems for invoice routing approvals and payments - Generate MIS reports vendor ageing summaries and fund flow forecasts - Automate manual steps wherever feasible for efficiency and transparency Stakeholder Communication - Communicate effectively with department heads functional teams and external vendors to resolve queries and enforce policy compliance - Build trust-based partnerships across verticals while maintaining strict process integrity - Provide clarity and guidance on payment timelines SOPs and documentation expectations Qualifications Skills Education Master s in Commerce Finance or Accounting CA Inter Professional Experience - 5 years of AP experience preferably in multi-unit multi-state organizations - Experience managing payment escalations and driving control adherence - Strong knowledge of GST TDS and compliance documentation - Prior ERP experience Tally SAP Zoho Books or similar Skills Attributes - Solid command over financial controls and risk assessment - Excellent written and verbal communication skills - Assertive proactive and solution-oriented mindset - Meticulous attention to detail and documentation discipline - Proven ability to manage high-volume operations across diverse teams Job Type Full-time Pay From 40 000 00 per month Work Location In person

📌 Accounts Payable Manager (Kerala)
🏢 XYLEM LEARNING
📍 Kerala