Job Summary The Office Administrator will be responsible for ensuring smooth day-to-day operations of the office by handling administrative tasks filing procurement and documentation The role requires strong organizational skills attention to detail and the ability to liaise with government departments utility providers and internal teams The administrator will serve as the backbone of office operations supporting management maintaining compliance and ensuring efficiency in documentation and administrative workflows Key Responsibilities 1 Day-to-Day Office Operations Oversee and manage daily office activities to ensure smooth functioning Coordinate with staff across departments to support operational needs Maintain office supplies inventory and place orders for procurement when required Supervise housekeeping facility upkeep and vendor management 2 Filing and Documentation Maintain accurate filing systems both digital and physical for office records Handle personal and office-related documentation including contracts agreements and employee files Prepare review and organize insurance documents ensuring timely renewals and compliance Ensure proper record-keeping of bills receipts purchase orders and invoices 3 Procurement and Vendor Coordination Identify vendors request quotations and manage procurement for office requirements Negotiate with vendors for best pricing quality and timely delivery Track purchase orders payments and maintain procurement records 4 Government External Liaison Handle correspondence and follow-ups with YEIDA Electricity Board Legal offices and other government authorities Manage applications approvals bill payments and compliance documentation with relevant departments Ensure all statutory and compliance-related administrative tasks are completed on time 5 Insurance Compliance Manage office and employee insurance policies - issuance renewals and claims Ensure company compliance with applicable legal and statutory requirements Keep management updated on deadlines for licenses permits and renewals 6 Software Reporting Prepare regular reports for administrative activities procurement and documentation Maintain and update records using MS Word and Excel efficiently Support management with data entry report generation and presentations as needed Requirements Education Graduate in Business Administration Commerce or related field Additional certification in office administration or legal compliance is a plus Experience 2-5 years of proven experience in office administration filing or government office liaison Technical Skills Proficiency in MS Word Excel and basic office software Ability to manage digital filing systems and documentation Knowledge Familiarity with government departments YEIDA electricity board legal offices municipal authorities etc Understanding of insurance processes procurement cycles and compliance requirements Soft Skills Strong organizational and multitasking ability Excellent written and verbal communication in Hindi and English Negotiation and coordination skills for vendor and government dealings High level of confidentiality reliability and attention to detail Job Types Full time Part-time Pay 30 000 00 - 40 000 00 per month Work Location In person