We are building a team of trailblazers who embody growth impact and excellence The Executive Assistant is responsible for supporting the Country Manager by ensuring administrative items are managed the Manager s time is leveraged efficiently and company initiatives are executed in an effective and time-sensitive manner The Executive Assistant is also responsible for championing the culture of Pinnacle by creating a positive and collaborative work environment with each member of the team Responsibilities Conserves Country Manager and Director s time by reading researching and routing correspondence drafting letters and documents collecting and analyzing information initiating telecommunications Maintains Country Manager s appointment schedule by planning and scheduling meetings conferences teleconferences and travel maximizing productivity Welcomes customers by greeting them in person or on the telephone answering or directing inquiries Maintains customer confidence and keeps information confidential Prepares reports by collecting and analyzing information and prepares and creates presentations including transcribing formatting inputting editing retrieving copying and transmitting text data and graphics Secures information by implementing and maintaining a records database Ensures that meetings and activities requested have clear objectives and are appropriately prioritized in the given timeframe Takes ownership of the completion of tasks or projects such as Purchasing items or equipment Implementing optimal cadence for multiple meetings Coordinating office fellowships and community engagement activities Arranging resources and lunches necessary for an event or meeting Writing editing printing materials Completes minor tasks designed to save time such as Ordering Picking up lunch Placing tracking and receiving orders for office materials or supplies Working with Office Management Company team to resolve office inquires Responds in an appropriate timeframe to requests or inquiries Qualifications Bachelor s degree required 3 years experience as an Administrative Assistant 1 years of Executive Assistant experience preferred Ability to gather and manage data from multiple sources highly organized Excellent verbal and written communication skills Demonstrated can-do approach and the ability to work efficiently and creatively Ability to identify and prioritize objectives while managing daily requirements Self-starter proactive approach in identifying and improving processes and systems Equipment and Software Knowledge Microsoft Office Applications Zoom IFS preferred Workday preferred CRM Microsoft Dynamics or Salesforce preferred Direct Reports There will be no direct reports to this role Working Environment Conditions may include working inside and or outside May work around office machinery with moving parts and moving objects Working near radiant and electrical energy Working closely with others or working alone Working extended or irregular hours and travelling by all possible modes of transportation Physical Job Requirements Ability to walk stand sit kneel push stoop reach above the shoulder grasp pull bend repeatedly climb stairs identify colors hear with aid see write count read speak analyze lift and carry under 30 lbs and perceive depth Tools and PPE Requirements Equipment machines tools devices used in performing the essential job function include but not limited to computers and related equipment calculators copiers fax machines and telephone Pinnacle is an equal employment prospect employer and does not discriminate based on race color national origin religion gender identity sexual orientation sex age disability veteran or military status genetic information or any other characteristic protected by applicable law