Roles Responsibilities of Assistant to Managing Director Civil Projects 1 Executive Administrative Support Manage the MD s daily schedule site visit plans project review meetings and travel arrangements Ensure the MD is fully prepared with drawings reports DPRs tender documents BOQs and project updates Maintain absolute confidentiality regarding strategic financial and operational matters 2 Project Coordination Monitoring Coordinate with Project Managers Site Engineers QA QC Planning Billing Purchase and Accounts teams Track project progress deadlines site issues delays and report them to the MD Follow up on critical project milestones such as pouring schedules steel fabrication updates foundation work commissioning etc Maintain and update weekly monthly project progress reports 3 Documentation Reporting Prepare and review MOMs Minutes of Meeting project review reports DPR summaries MIS dashboards and action trackers Assist the MD in preparing presentations for clients tenders consultants and board meetings Maintain documentation related to contracts work orders RA bills change orders claims and approvals 4 Technical Assistance Civil Project Focus Compile technical data like BOQs drawing revisions material consumption reports and quality checklists Support the MD in tender comparison cost analysis and vendor evaluation Coordinate with design structural and planning teams to ensure timely submission of drawings and approvals 5 Communication Stakeholder Management Act as a bridge between MD and Clients Consultants Contractors Vendors Project teams Government authorities Draft letters emails project correspondence and official communications on behalf of the MD Coordinate client meetings site visits and follow up on pending approvals 6 Task Follow-Up Management Track all action items assigned by the MD to various teams Manage timelines for key activities like procurement billing approvals and mobilization Identify delays and escalate issues to the MD with possible solutions 7 Procurement Vendor Support Assist the MD in vendor selection negotiation inputs and procurement planning Track material delivery schedules supplier performance and pending purchase orders Ensure quality documentation such as test certificates quality reports and compliance documents are collected 8 Site Safety Coordination Monitor safety compliance reports PPE compliance accidents safety audits Collect key site information including manpower machinery deployment and productivity data Support MD in resolving site bottlenecks by coordinating with relevant departments 9 Financial Billing Support Collect RA billing status cash flow needs cost-to-complete summaries and vendor billing updates Follow up with accounts on payments advances and financial commitments of projects Track project budgets variances and cost escalation issues Job Type Full-time Pay 60 000 00 - 87 664 41 per month Advantages Food provided Paid time off Provident Fund Work Location In person