Responsibilities Key Deliverables 1 Calendar Management Schedule meetings with internal and external stakeholders Arrange for necessary logistics for meetings 2 Team Coordination Follow up on tasks with the team ensuring timely submission of information Facilitate team-building initiatives 3 Travel Management Coordinate with the travel desk for ticketing Domestic International Manage visa passport renewal and pre post travel arrangements 4 Expense Reimbursement Complete travel reimbursements and procedures from approvals to receiving payment Manage forms and processes for the release and surrender of foreign exchange 5 Project Coordination Functional Administrative Support Provide support for internal and external communication events campaigns press conferences etc Coordinate with PR agency for setting up media interactions with key stakeholders Manage and maintain generic email IDs for internal external communications Coordinate with internal departments Administration HR Accounts Legal Systematically manage virtual and physical filing of all department-related documents Liaise with vendors related to departmental agreements payments and meetings as required 6 Budget Audit Support Provide input data for the annual financial budget Maintain support documentation and prepare expense vs budget variance reports Prepare and maintain documentation related to the management of all internal and external audits Track and maintain records related to internal compliances for the department Experience 5 years of experience as a secretary supporting leadership position Industry Preferred Qualifications Graduate in any stream Proficiency with MS Office SAP and other relevant software General Requirements Prioritization skills Strong interpersonal and communication skills Team-oriented mindset Problem-solving abilities Executive management skills Meticulous attention to detail Poised under pressure Tech-savvy and efficiency-focused Our commitment to Diversity Equity and Inclusion

📌 Secretary - Head Of Group Comms (Mumbai)
🏢 Mahindra & Mahindra
📍 Mumbai