Administrative Executive Job Title Administrative Executive Employment Type Full-Time Reporting to Directors Location Nariman Point Mumbai Head Office About Modern India Limited Modern India Limited is a diversified conglomerate engaged in multiple business verticals including Real Estate and Infrastructure Development The company provides premium Business Centre facilities Power Generation services Background Verification Commodities Trading International Procurement Solutions Vocational Training and various other specialized services Role Summary The Administrative Executive will play a pivotal role in ensuring the seamless operation of office facilities asset management and administrative support across multiple company sites This position requires a proactive individual with strong organizational skills to handle maintenance vendor coordination record-keeping and compliance-related tasks The role demands regular site visits and collaboration with internal teams and external stakeholders to maintain high standards of efficiency and compliance Key Responsibilities Oversee the repair and maintenance activities for the Head office and sites ensuring timely resolution of issues Manage key access and security protocols for the Head office and Modern Centre facilities Review and verify bills related to security electricity water housekeeping gardening and miscellaneous expenses process payments following internal approvals Liaise with vendors for the procurement and servicing of air conditioning units fire-fighting equipment cleaning supplies security services housekeeping and gardening requirements Solicit and evaluate quotations from vendors for maintenance works at sites and the Head office Coordinate and facilitate meetings at the site offices focused on administrative matters Conduct periodic inspections at sites and Godown as required Maintain comprehensive records for drivers and domestic staff including attendance and performance tracking Handle security clearances and issuance of parking stickers for vehicles at Head office Sites and at Directors accommodations Supervise maintenance operations for Head office Sites and at Directors accommodations Collect and review daily security reports from the sites Arrange monthly payments to the gardener at different sites Track and maintain attendance records for housekeeping personnel Manage all administrative tasks related to car insurance and company asset insurance including policy renewals claims processing and compliance with regulatory requirements Organize and update vehicle files prepare documentation for vehicle sales and maintain related records Coordinate with RTO Police Stations and other government authorities for vehicle registrations permits and compliance Schedule and oversee vehicle servicing repairs PUC renewals and fuel refills maintain detailed logs of fuel consumption and expenditures Monitor vehicle challans process payments and ensure regulatory compliance Arrange pest control services for Head office Sites and at Directors accommodations Maintain an up-to-date inventory of all insurance policies proactively follow up on renewals and ensure comprehensive coverage across all company assets and vehicles Supervise and manage office boys ensuring adherence to operational protocols Manage the EPBX system including allocation and maintenance of phone numbers and lines across office facilities Oversee Annual Maintenance Contracts AMC for office equipment systems and infrastructure ensuring timely renewals and vendor performance Assist in ISO audit preparations including documentation process reviews and compliance checks to support certification standards Manage record and store operations including archiving retrieval inventory control and secure storage of company documents and assets Qualifications and Experience Bachelor s degree in Business Administration Commerce or a related field preferred Minimum 4-5 years of experience in administrative or facilities management roles with exposure to office maintenance and vendor coordination Solid organizational and communication skills proficiency in MS Office Suite Ability to travel between sites in Mumbai and surrounding areas as needed Knowledge of regulatory compliance for vehicles and insurance is advantageous Compensation Competitive salary up to 6 00-8 00 LPA commensurate with experience and qualifications Job Types Full-time Permanent Pay 50 000 00 - 70 000 00 per month Benefits Flexible schedule Health insurance Leave encashment Provident Fund Work Location In person

📌 Administrative Executive (Maharashtra)
🏢 Modern India
📍 Maharashtra