The Office Assistant will be responsible for providing administrative and clerical support to ensure the efficient operation of the office This role requires a proactive organized and detail-oriented individual who can manage multiple tasks in a fast-paced environment The ideal candidate will be a strong communicator proficient in basic office software and able to work independently as well as part of a team Key Responsibilities Administrative Support Perform general clerical duties including photocopying scanning faxing and mailing Maintain organized filing systems physical and digital for documents such as invoices purchase orders employee records and production reports Prepare and modify documents including correspondence reports drafts memos and emails Schedule and confirm appointments and meetings Assist in preparing presentations and other reports as required Communication Reception Answer and direct phone calls in a skilled and courteous manner Welcome and assist visitors clients and vendors Manage incoming and outgoing mail and deliveries Draft and send out routine communications as directed Data Entry Record Keeping Accurately enter data into spreadsheets and company software e g inventory production sales data Maintain and update databases and contact lists Assist with basic bookkeeping tasks such as tracking expenses and reconciling petty cash Office Management Monitor and maintain office supplies inventory place orders when necessary Ensure the office area is clean and tidy Coordinate with vendors for office equipment maintenance and repairs Assist in organizing company events or meetings Support to Manufacturing Operations as needed Assist with basic documentation related to production orders dispatch and quality control Support the factory manager or production team with administrative tasks Help in coordinating logistics for raw material procurement or finished goods dispatch Other Duties Perform ad-hoc administrative tasks as assigned by management Maintain confidentiality of company information Qualifications Education High school diploma or equivalent required Bachelor s degree in Business Administration Commerce or a related field preferred Experience 1-2 years of proven experience as an office assistant administrative assistant or in a similar role preferably within a manufacturing or industrial setting Skills Proficiency in Microsoft Office Suite Word Excel Outlook PowerPoint Excellent written and verbal communication skills in English and Hindi knowledge of Rajasthani dialects is a plus Strong organizational and time management skills with the ability to prioritize tasks Attention to detail and problem-solving skills Ability to work independently with minimal supervision and as part of a team Familiarity with basic office equipment printers scanners fax machines Basic understanding of bookkeeping principles is a plus Personal Attributes Reliable punctual and highly responsible Proactive and adaptable Professional demeanor and strong interpersonal skills Working Conditions Primarily an office-based role but may require occasional interaction with the manufacturing floor Job Types Full-time Permanent Pay 15 000 00 - 30 000 00 per month Schedule Day shift Supplemental Pay Performance bonus Experience Office management 2 years Required Location Bhiwadi Rajasthan Required Work Location In person