About Bigship Bigship is India s first business hub that offers you solutions for all your eCommerce business needs This is a robust platform for a best-in-class shipping experience for all the social sellers marketplace sellers shop owners and high-volume eCommerces Focus on growing your business while we help you keep your costs and tasks in line Keep connected and make us a part of your success story Location - Chandivali Job Summary The Admin Executive plays a crucial role in maintaining the smooth and efficient operation of the administrative functions within the organization This position involves a wide range of responsibilities including office management coordination of administrative activities and ensuring adherence to company policies and procedures Key Responsibilities Office Management Oversee the day-to-day operations of the office ensuring a clean organized and conducive working environment Manage office supplies equipment and facilities to ensure seamless functionality 2 Administrative Support Provide administrative support to various departments and executives Handle incoming calls emails and other communications directing them to the appropriate personnel 3 Documentation and Record-Keeping Maintain and organize files records and documents both in physical and digital formats Ensure confidentiality and proper handling of sensitive information 4 Meeting Coordination Schedule and coordinate meetings conferences and appointments Prepare meeting agendas take minutes and distribute relevant documentation 5 Travel Arrangements Make travel arrangements for executives and other employees as required Coordinate logistics for business trips including accommodation and transportation 6 Vendor Management Liaise with vendors and service providers for office supplies maintenance and other services Negotiate and manage contracts with vendors to ensure cost-effectiveness 7 Compliance and Policy Adherence Ensure compliance with company policies and procedures Assist in the development and implementation of administrative policies 8 Event Coordination Plan and coordinate company events workshops and training sessions Manage logistics and ensure events run smoothly 9 Budget Tracking Assist in monitoring and tracking departmental budgets Report any discrepancies or issues to the appropriate management personnel 10 Desktop Support Install configure and maintain desktop hardware operating systems and software applications Perform routine maintenance and updates on desktops and laptops Qualifications and Skills Bachelor s degree in Business Administration Management or a related field Proven experience as an Administrative Assistant Admin Executive or similar role Robust organizational and multitasking skills Excellent communication and interpersonal abilities Proficient in MS Office applications and basic knowledge of office equipment Familiarity with office management software and tools Ability to handle confidential information with discretion Job Type Full-time Pay 20 000 26 - 30 000 40 per month Schedule Day shift Work Location In person