Designation: Senior Admin & IT Executive
Organization: SwitchON Foundation
Location: Kolkata, West Bengal
Work Experience: 3-5 years in administrative and operations management
Compensation: Up to 4 Lakhs
Language Proficiency: Proficiency in English, Hindi & Bengali
Position Summary
The Senior Admin & IT Executive will be responsible for ensuring the smooth and efficient
administration of SwitchON Foundation's offices, project locations, and warehouse facilities.
The role includes managing day-to-day administrative operations, vendor management,
procurement, travel and accommodation planning, event management, office infrastructure and
renovation activities, asset management, and IT coordination.
The incumbent will identify and manage vendors, negotiate commercial terms, oversee
construction and maintenance work, and make cost-effective decisions related to logistics, travel,
and facilities. This role requires strong organizational skills, commercial acumen, attention to
detail, and the ability to proactively solve operational challenges while ensuring seamless
administrative support across the organization.
Key Responsibilities
Administrative Management
-
Ability to independently manage day-to-day administrative and operational
activities with minimal supervision while ensuring timely execution of tasks.
Manage and supervise the administrative team to ensure seamless internal
operations.

Develop and implement standardized procedures to improve efficiency and
compliance.
Coordinate with senior management on office operations and provide regular
updates.
-
Assist in monitoring expenditures, and optimize use of resources.
Manage day-to-day office administration as well as the management of office
facilities,



equipment, and supplies.
-
Implement policies to ensure effective day-to-day operations across departments.

Basic IT Hardware operations-laptop, printer,biometric,scanner functioning
support
-
Coordinating and onboarding of external vendors. (for IT and admin)
Manage official correspondence and ensure professional standards in
communication.
-
Oversee stock operations including goods receipt, storage, dispatch, and
inventory.
-
Ensure timely fulfillment of procurement and delivery processes.
Ensure documentation and stock management.
Event & Meeting Coordination
-
Plan and execute organizational events, workshops, meetings, and conferences.
Ensure events are delivered within budget, timelines, and organizational
standards.
Recordkeeping & Documentation
-
Maintain detailed and organized records for both admin and warehouse activities.
Ensure adherence to internal policies and legal requirements for documentation.

Qualifications, Experience & Skills
Education:
Bachelors degree in any discipline (preferred in Business Administration or
related field)
Experience:
-
Minimum of 3-5 years of relevant experience in administrative and operations
management.
-
Prior experience handling multi-functional teams, warehouses, and event
coordination.
Skills:




Proactive mindset with the ability to anticipate operational requirements and take
timely action before issues arise.
-
Strong organizational, and problem-solving skills
Quick learner with the willingness to acquire new administrative and basic IT
skills as organizational needs evolve.
Excellent written and verbal communication
Proficiency in Microsoft Office and digital management tools
Sound financial planning and budgeting capabilities
Ability to multitask and liaise with cross-functional teams and external vendors
Reporting Structure
Reports To: AGM - Critical Functions

Team Size: 2 - 3 administrative staff
Travel Requirements
Open to travel as needed for operational supervision and event coordination.

Application Process

To apply, please complete the application form and upload your updated CV to this link :
https://forms.gle/NmTGoJeumhFeSKkj8
About SwitchON Foundation
Established in 2008, SwitchON Foundation is a pioneering non-profit organisation committed to
driving sustainable development through innovative solutions in climate-resilient agriculture,
clean energy, green livelihoods, and industry decarbonization. With a passionate team of over
175 professionals, we operate across 10 states in India, empowering communities with
climate-smart technologies and practices.
Recognized as a Outstanding Place to Work, SwitchON Foundation takes pride in its inclusive and
diverse workplace, with strong representation of women in leadership roles. Our impact is
amplified through a combination of innovative programs, social enterprises, and strategic policy
advocacy aimed at creating lasting change.
To learn more about our work, please visit: www.switchon.org.in

📌 Senior Admin & IT Executive (West Bengal)
🏢 SwitchON Foundation
📍 West Bengal