Job Purpose:

The role is responsible for the endtoend management of the Provident Fund (PF) Trust , ensuring compliance with statutory regulations, efficient fund administration, timely reporting, and goverce of trustrelated activities. The incumbent will act as a liaison between employees, trustees, regulatory authorities, and internal stakeholders.

Job Context & Major Challenges:

Job Context:

PF Trust for Jayashree Textiles (JST) and the Insulators business is jointly managed by a resource. JST has relatively large stake in PF Trust Management on account of the volume of members. This requires a thorough understanding of laws, processes and seamless execution for a perfect employee experience

Major Challenges:

- Large volume
- OfflineTrust
- Changing Legal landscape and continuous updation required in terms of rules

Accountability

Supporting Actions

Trust Goverce & Compliance

- Ensure strict adherence to PF Trust Rules, Trust Deed, and bylaws under Employees Provident Funds & Miscellaneous Provisions Act, 1952 , and related schemes (EPF, EPS),
- Manage statutory obligations related to exempted PF trusts .
- Ensure timely filing of PF Trust returns, statutory submissions, and disclosures.
- Coordinate with EPFO, auditors and other stakeholders, for regulatory for inspections and approvals.
- Ensure adherence to investment guidelines prescribed by EPFO/MoF .
- Maintain proper documentation, trust deed updates, and board resolutions.

PF Trust Operations Managing member Accounts & Settlements

- Manage member accounts , including:
1. Accurate Contributions posting
2. Accurate Interest calculation
3. Withdrawals, transfers, pension claims
- Ensure timely settlement of employee claims withdrawals, transfers and settlements
- Ensure reconciliation of member balances with trust books.

Fund Management & Investments

- Ensure investments are made as per EPFO investment guidelines
- Liaise with fund managers, banks, and institutions for investment execution.




- Monitor portfolio performance, interest rates, and returns and ensure compliance with approved asset allocation norms.
- Monitor returns and prepare investment performance reports.
- Coordination with Grasim CFD team for investment decisions

Accounting & Ficial Reporting

- Maintain PF Trust books of accounts in compliance with accounting standards.
- Preparation and finalization of PF Trust Balance Sheet & P&L;
- Ensure accuracy, completeness, and timeliness of ficial records
- Coordinate annual audits (internal & statutory).
- Periodic MIS and reporting to Trustees/Management
- Manage interest declaration and credit to member accounts .

Loan Management

- Review and approve PF advances/loans ensuring compliance and recoverability.
- Monitor loan recoveries and ageing analysis.
- Ensure systemdriven tracking and control mechanisms.

Banking & Reconciliation

- Manage all banking transactions of the Trust.
- Ensure timely bank reconciliations and fund tracking.
- Monitor liquidity for settlements and investments.

Stakeholder Management

- Act as the primary point of contact for:
1. Employees (queries related to PF, withdrawals, balances)
2. Trustees and Board members
3. Auditors, bankers, and regulatory authorities
4. Internal Departments like HR, Payroll,
- Facilitate PF Trust meetings and maintain minutes.
- Address member queries and escalations effectively.

Audit & Risk Management & Other Regulatory Interfaces

Audit, Inspection & Regulatory Interfaces

- Ensure readiness for:
1. Internal audits
2. Statutory audits
3. Annual EPFO inspections
4. Records, documentation, and reconciliations
- Handle Internal,



Statutory, and EPFO (RPFC) audits endtoend
- Ensure timely closure of audit & observations.
- Act as primary interface with RPFC/EPFO authorities.
- Identify compliance and ficial risks in PF Trust operations, compliance, and investments
- Devise steps for mitigation
- Implement strong internal controls, checks, and makerchecker processes.
- Ensure data integrity and audit trail maintece.

Systems & Process Improvement

- Implement best practices in trust goverce and fund management.
- Ensure proper implementation and stabilization of PF software systems.
- Drive automation in accounting, member records, and reporting.
- Strengthen internal controls and SOP adherence.
- Standardize processes and reporting frameworks.

Domain/ Leadership / Product or Service knowledge

Preferred Education:

MBA (HR/Fice) / CA / CMA / Commerce Graduate

Domain & Leadership Skills:

- Analytical and ficial management skills
- High attention to detail and goverce mindset
- Stakeholder management and communication skills

Service knowledge / Product knowledge:

- Solid knowledge of PF laws, EPFO guidelines, and trust regulations
- Expertise in PF accounting, investment norms, and compliance
- Proficiency in Excel / HRMS / PF Trust software
- 5 10+ years of experience in PF trust management, payroll, or statutory compliance

Key Deliverables / KPIs

- 100% statutory compliance with zero penalties
- Timely settlement of PF claims
- Accurate accounting and audit closure
- Optimal investment returns within regulatory norms
- Employee satisfaction on PF services

Preferred areas of Experience

1. PF Trust Management

1. PF Accounting

1. PF Software Management

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Front Line Officer (West Bengal)
🏢 Aditya Birla Insulators
📍 West Bengal