Executive Assistant

Location: Mumbai (Hybrid Goregaon / Lower Parel)
Experience: 2–8 Years
Compensation: 8,00,000 – 10,00,000 per annum

Role Overview

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The ideal candidate should possess excellent communication skills, strong coordination abilities, and the capability to manage multiple priorities while maintaining complete confidentiality.

Key Responsibilities

- Manage calendars, schedule meetings, and coordinate appointments for senior executives.
- Arrange domestic and international travel, including flight bookings, hotel reservations, and travel itineraries.
- Prepare presentations, reports, meeting agendas, and minutes of meetings.
- Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.
- Coordinate with internal teams and external stakeholders to facilitate seamless communication.
- Track action items and ensure timely completion of assigned tasks.
- Organize and manage meetings, events, and leadership visits.
- Handle confidential information with the highest level of professionalism and discretion.
- Maintain records, documentation, and executive files.
- Support ad hoc administrative and operational activities as required.
- Manage expense reimbursement processes and related documentation for senior stakeholders.

Required Qualifications

- Bachelor's degree in any discipline.




- 2–8 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
- Excellent verbal and written communication skills.
- Robust organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Experience in calendar management, travel coordination, stakeholder management, and expense reimbursements.
- Ability to multitask, prioritize effectively, and work under tight deadlines.
- High level of integrity, professionalism, and confidentiality.
- Experience supporting CEO, CXO, Partner, or equivalent senior leadership stakeholders.

Preferred Skills

- Strong interpersonal and coordination skills.
- Problem-solving mindset with exceptional attention to detail.
- Ability to work independently in a fast-paced environment.
- Prior experience in Big 4 organizations is highly preferred.

Additional Requirements

- Candidates must be based in Mumbai.
- Notice period should be less than 60 days.
- Experience supporting Partner/CXO-level stakeholders is mandatory.
- Extensive experience handling expense reimbursements for senior stakeholders is required.
- Female candidates preferred.

Interview Process

1. HR Screening Round
2. Senior Manager (HR) Video Interview
3. Stakeholder / Technical Discussion

Apply

Interested candidates can share their updated resume at:

[email protected]

📌 Executive Assistant (Maharashtra)
🏢 ABS Groups
📍 Maharashtra